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How to Add and Customize Headers and Footers in Powerpoint

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  • 0:03 What Are Headers & Footers?
  • 1:07 Add Headers & Footers…
  • 3:08 Add Headers and…
  • 4:16 Lesson Summary
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Lesson Transcript
Instructor: Karen Sorensen

Karen has a Bachelors in Communications. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training.

In this lesson, we will discuss the purpose of headers and footers when creating PowerPoint slides. This feature in PowerPoint allows you to add more detailed information, such as a page number or date/time information, to your slides.

What Are Headers and Footers?

So, what are headers and footers? Well, a header or footer is the text that appears at the top (header) or bottom (footer) of each page in your presentation. This is a standard text or line of text that might include the company name, copyright or trademark symbols, time and date information, presenter name or even a page number.

Here are a few things you should know about headers and footers:

  • First, headers and footers can be customized with font color, type and size.
  • You can also choose to omit the header and footer from the title slide.
  • Only a footer can be added to slides, but both headers and footers can be added to your handouts and your notes pages.
  • Finally, the slide header or footer information can be different for your handouts and notes pages.

So, why would you want to add headers or footers? Well, it allows you to display reoccurring information, like the page number. Let's review the steps to adding a header or footer to your slides.

Adding Headers and Footers to Slides

  1. Okay, the first step is to open the presentation and then click on the Insert tab.
  2. Next, in the ribbon, go to the text grouping of commands and click on Headers & Footers.
  3. The Header and Footer dialogue box opens with several options.
  4. You'll make your selections and click on Apply to apply to just this slide or Apply to All to apply to all slides.

But notice that there is not an option for the header because the header can't be shown on slides. Only the footer can be displayed.

But let's stop a moment and review your options in the dialogue box. The first one is an option to add date and time information. Here, you can choose to have date and time update each time you open your PowerPoint file, or you can fix it to a specific time and date. Clicking on the pick-list or down-arrow for the date selection box will give you different format choices for time and date information.

The second option is to add slide numbers. Sometimes, this helps to keep track of where you are in the presentation. The third option is to add footer information. Here, you might add a company or presenter information. Although PowerPoint is normally used to display on screen in front of an audience, it's good to be able to display company and presenter information. This helps the audience to not forget who is presenting! And then the final option is to omit this information from the title slide, which is usually a good practice.

A preview box in the upper, right-hand corner of the dialogue box will show you where each type of content will be displayed on your slide. Your choice of slide theme will determine where the header and footer information will eventually end up. However, once placed into the slides, they can be moved around just like any other text box in your presentation. Let's move on to adding headers and footers to the handouts and notes pages.

Adding Headers and Footers to Handouts

You can apply a different set of headers and footers to the notes and handouts of your presentation. This is usually for keeping the slides you use on the screen as clean as possible while adding more detailed information to the notes and handouts, which are often printed on paper for you and your audience.

Let's review the steps:

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