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How to Use Views to Navigate Your PowerPoint Presentation

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  • 0:06 Views to Navigate
  • 0:32 Normal View
  • 1:19 Other Views
  • 4:27 Lesson Summary
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Lesson Transcript
Instructor: Paul Zandbergen

Paul has a PhD from the University of British Columbia and has taught Geographic Information Systems, statistics and computer programming for 15 years.

PowerPoint has a number of different views to work with when working on your presentation. Learn about the different views and how they provide different ways to look at and work with your presentation in this video lesson.

Views to Navigate

PowerPoint has a number of different views to work with when working on your presentation. Each view represents one way to look at your presentation, and each provides different options to manage or edit one or more slides. The different views are Normal, Outline, Slide Sorter, Notes, and Reading. Let's look at what you can do with each of these views.

Normal View

The default view of a presentation is called the Normal View. This shows a list of thumbnails of your slides on the left and a single slide at full size on the right. This is where you typically work with the contents of individual slides, such as entering text and creating graphics.

You can navigate through your presentation using the controls on the right-hand side. When you use the slider, you can see the names of your slides appear. You can also use the arrows to jump to the previous slide or next slide. The thumbnails on the left allow you to see all your slides and to quickly jump to a slide of interest. Simply click on a thumbnail on the left to show the particular slide in the working area on the right.

Other Views

Time to look at some of the other views. Click on the View ribbon at the top to bring up all the view options. Notice how the current Normal View is highlighted. You can jump to a different view simply by clicking on it.

Let's start with the Outline View. This is similar to the Normal view, but instead of thumbnails, each slide is shown as a text-only outline. This makes it relatively easy to work on your text, including copying text from other applications. Otherwise, this is very much like working in Normal view.

Next is Slide Sorter. This shows thumbnails of all your slides in sequence, but now without the working area for single slides. This view is typically used to get an overview of your entire presentation and to reorganize your slides. For example, you can easily drag and drop your slides to different locations in the presentation, delete slides, or copy and paste slides.

You can also do these things using the thumbnails of your slides in Normal View, but the slide sorter allows you to see many more slides at once. This becomes especially important if you have a presentation with a large number of slides. Slide Sorter cannot be used to modify the contents of individual slides. The Slide Sorter is also a good view to work on transitions between slides and the timing of slides.

The Notes Page, as you might expect, shows the notes for each slide. This view shows one page per slide, with the slides in the top half and the notes area in the bottom half. This is where you can enter text and other elements to go with each slide. You can use these notes during your presentation - you will be able to see them, but not your audience. You can also print your Notes pages for personal use.

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