Login

Understanding the Purposes of the Review and View Menus in PowerPoint

An error occurred trying to load this video.

Try refreshing the page, or contact customer support.

Coming up next: Using the Drawing Tools and Format Features in PowerPoint

You're on a roll. Keep up the good work!

Take Quiz Watch Next Lesson
 Replay
Your next lesson will play in 10 seconds
  • 0:01 Final Look
  • 0:38 Review Menu
  • 2:05 Presentation Views
  • 3:51 Slide Master
  • 5:23 Lesson Summary
Add to Add to Add to

Want to watch this again later?

Log in or sign up to add this lesson to a Custom Course.

Login or Sign up

Timeline
Autoplay
Autoplay
Create an account to start this course today
Try it free for 5 days!
Create An Account

Recommended Lessons and Courses for You

Lesson Transcript
Instructor: Karen Sorensen

Karen has a Bachelors in Communications. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training.

This lesson covers the Review and View menus atop the ribbon in PowerPoint. These menus are where you will find everything you need to proofread your slides before your presentation.

Final Look

Your slides are complete, and now it's time to proof, such as run a spell check and maybe even tweak the arrangement of your slides. Where do you go? The Review and View menus.

Review is a place to check your spelling and insert comments on the presentation. You also have a thesaurus for when you feel like you are using the same word over and over.

View is where you can look at your slides several different ways, including an area where you can see thumbnails of each slide and re-arrange the order of your slides.

Let's take a closer look.

Review Menu

In the video, you can see that clicking on the Review tab shows that this menu is separated into five sections: Proofing, Language, Comments, Compare and Ink (please see the video starting at 0:40). The most frequently used section is Proofing. These commands are helpful when practicing your slides and doing some last minute proofreading, such as a spell check.

Translate will connect to the Internet to find translation for terms and content, while the Language command lets you change the default PowerPoint language. The Comments section is useful during collaboration. You can edit and delete comments.

I find myself using this last one, Compare, quite often. It sounds a bit confusing, but it's actually easy to use. This group of commands allows you to compare versions of your documents. Let me give you an example.

I created a presentation several months ago and passed it on to a group of subject matter experts for review. They have now collaborated and made several revisions. Using the Compare command, I can have PowerPoint open both documents, show me all the changes that were made and then I'll have the option to accept or reject them. Nice!

View Menu - Presentation Views

Okay, so the View menu is fairly extensive. There are many sections and commands, but let's cover the most common, starting with Presentation Views.

Presentation Views give you choices on how to see your slides. It's about using the right view for the right task. Clicking on any of these options will change the look and the layout of your slides for viewing. But remember, your slides will always present in full-page when you start your slide show. Here is a brief explanation describing the purpose of each view option:

  • Normal View: This is for creating your slides, including adding text and graphics.
  • Outline View: This is where you create and view your outline for all slides.
  • Slide Sorter: This is where you can view all slides on one screen and have the option to move slides around or reorder them.
  • Notes View: This is where you would add notes for yourself or the speaker. These do not show during the presentation and can be printed for you to use while you are presenting.
  • Reading View: This is where you can play your presentation, including transitions, without going to full-screen mode.

And here's a quick tip. The most common views are available as shortcuts in the bottom, right-hand corner of the screen. In the video, you can see there are four shortcut buttons (or icons) to the left of the zoom bar (please see the video at 03:33). The first is the Normal view, next is your Slide Sorter, then Reading view, and finally, Slide Show.

View Menu - Slide Master

My favorite command here is the Slide Master, for the simple reason that it saves time!

Slide Master command
slide master tab

First, you need to know what a Slide Master is and its purpose. And this is the best way I know to explain:

To unlock this lesson you must be a Study.com Member.
Create your account

Register for a free trial

Are you a student or a teacher?
I am a teacher
What is your educational goal?
 Back

Unlock Your Education

See for yourself why 10 million people use Study.com

Become a Study.com member and start learning now.
Become a Member  Back

Earning College Credit

Did you know… We have over 95 college courses that prepare you to earn credit by exam that is accepted by over 2,000 colleges and universities. You can test out of the first two years of college and save thousands off your degree. Anyone can earn credit-by-exam regardless of age or education level.

To learn more, visit our Earning Credit Page

Transferring credit to the school of your choice

Not sure what college you want to attend yet? Study.com has thousands of articles about every imaginable degree, area of study and career path that can help you find the school that's right for you.

Create an account to start this course today
Try it free for 5 days!
Create An Account
Support