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Using Functions in the Slide Show Menu to Create a Powerpoint Presentation

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  • 0:01 Ready to Present?
  • 0:24 Options
  • 1:26 Slide Show Menu Options
  • 2:15 Set Up Slide Show
  • 3:07 Rehearse & Record
  • 3:34 Lesson Summary
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Lesson Transcript
Instructor: Karen Sorensen

Karen has a Bachelors in Communications. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training.

This lesson reviews the Slide Show menu atop the ribbon in PowerPoint. This menu is where you will find everything you need when you are ready to show your presentation in front of an audience.

Ready to Present?

So, you're ready to show your presentation. Slides are created, text and graphics are added, transitions have been added between slides and animations have been applied to text and/or objects on your slides. It's time to get ready! The Slide Show Menu (or tab) has the commands you need to bundle your slides and create your presentation or slide show.

Options for Running the Show

But before you can begin, you need to make a decision between two options. And regardless of which option you choose, your finished product is commonly referred to as a slide show.

First, do you want to control the slides, using each slide as a visual aid to support your presentation? This means that while speaking, you manually click and advance each slide from one to the next. This would be a good choice for training events.

Or, do you want this to be a self-running sequence of slides? This would be unattended with each slide running for a predetermined amount of time. A photo book at your next family reunion would be a perfect example of using this option. Just start it and leave it.

Technically, you could add a third option and mix the two. This would mean that some of the slides would be moved manually by the presenter and some would be timed and self-running. In this lesson, we will focus on the main two options: presenter-controlled and self-running. Keep these two options in mind as you continue through the lesson.

The Slide Show Menu Options

In the ribbon, under the Slide Show tab, there are several options or commands, starting with the first sub-group called Start Slide Show. The first two options in this section are commands for getting the show started. You can start from the beginning or start from a specific slide.

Next, Present Online gives you the option to use Microsoft's presenter services to show the presentation online using a browser. The last one in this group, and one of my favorites, is Custom Slide Show. Here you can choose the slides you want to use and tailor the presentation for different audiences.

The commands in the first group, Start Slide Show, are fairly basic. The next grouping, Set Up, tends to require a bit more preparation and forethought.

Set Up Slide Show

The first command in this section is Set Up Slide Show. And before you panic, I know it looks confusing and difficult, but I will make it easy for you.

Set Up Slide Show command
set up slideshow tab

Focus on three questions. And remember the two options you had in the beginning? Presenter-controlled or self-running? Your choice will help you answer these questions.

  • First, do you want to advance the slides manually? Or do you want it to run on its own with timing you have added?
  • Second, if you decided to have the show run automatically, do you want it to loop and continue playing until you manually stop the show?
  • Third, do you want it to start from the beginning? Or start on a different slide?

That's it! Answer those questions and choose accordingly on the Set Up Show dialogue box. Leave the other options at their default settings. As you become more experienced with PowerPoint, you can add more options.

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