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Facilities Coordinator: Job Description, Duties and Requirements

Learn about the education and preparation needed to become a facilities coordinator. Get a quick view of the requirements as well as details about degree programs, job duties and necessary skills to find out if this is the career for you.

Essential Information

Facilities coordinators typically work under a facilities manager to maintain office equipment, physical space and telecommunications systems for a single building. Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems. These professionals are typically required to hold an associate's degree at minimum, but a bachelor's degree and relevant work experience are often necessary for managerial positions.

Required Education Associate's or bachelor's degree
Other Requirements Strong communication, organizational and multitasking skills; ability to work with computers and programs such as MS Office
Projected Job Growth (2012-2022)* 12% for administrative services managers
Median Salary (2014)* $83,790 for administrative services managers

Source: *U.S. Bureau of Labor Statistics

Job Description of a Facilities Coordinator

Facilities coordinators manage building and equipment maintenance schedules, test building security systems and prepare for emergencies by creating action plans. In a large organization, such as a university, a facilities coordinator may be responsible for the maintenance and security of one building and referred to as the building coordinator. Facilities coordinators may be involved in planning for the future building space and supply needs of an organization. Coordinators communicate daily with supply vendors and update company executives regularly.

Duties of a Facilities Coordinator

Facilities coordinators schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans. Applying for required environmental permits may be included in a facilities coordinator's job duties. Facilities coordinators review furniture needs and keep the office supply and kitchen areas stocked. Some positions require coordinators to work in an administrative assistant capacity in addition to maintenance coordination.

While there is overlap between facilities coordinators and facilities managers, managers also perform cost-benefit analysis and hire new employees. Facilities managers may be in charge of multiple buildings, each with their own facilities coordinator.

According to the U.S. Bureau of Labor Statistics (BLS), the demand for facility managers is predicted to grow, with an estimated 12% increase in employment of administrative services managers from 2012 to 2022 (www.bls.gov). The BLS reported in May of 2014 that the median annual salary for administrative services managers was $83,790.

Requirements for a Facilities Coordinator

Typically, facilities coordinators are required to have earned an associate's degree, but in many cases, a bachelor's degree is preferred. Facilities team members need strong written and oral communication skills. They need to be able to stay organized while multi-tasking and work well in a fast-paced environment. Facilities coordinators work with computers and are required to be proficient with Microsoft Office programs. According to job ads on Monster.com in December 2010, applicants needed 2-3 years of experience working in facilities, project management or real estate prior to working as a facilities coordinator.

With education and experience, facilities coordinators may advance to a facilities manager. Managers are required to hold a bachelor's degree in a related field. In many cases, at least four years of experience working in facilities maintenance or coordination is required to become a manager. The International Facilities Management Association offers a Facility Management Professional credential designed for facilities workers, including facilities coordinators, interested in advancing in their careers (www.ifma.org).

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