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Front Desk Scheduler: Job Description, Duties and Requirements

Front desk scheduler jobs typically require little formal education. Learn about the training, job duties and requirements to see if this is the right career for you.

Essential Information

Front desk schedulers are typically the first face clients see when they walk into an office. Not only do schedulers greet clients, but they are also responsible for a myriad of other clerical tasks, such as answering phones and filing. This job does not require a college degree, but front desk schedulers must have both good communication and basic computer skills, in addition to receiving on-the-job-training. This career field might appeal to an individual with interests in business operations, communications and customer service.

Required Education High school diploma or equivalent
Additional Requirements Communication and computer skills
Projected Job Growth (2012-2022)* 14% (receptionists and information clerks)
Median Salary (2013)* $26,410 annually (receptionists and information clerks)

Source: *U.S. Bureau of Labor Statistics

Front Desk Scheduler Job Description

Front desk schedulers may also be referred to in the job market as receptionists, secretaries, or front desk clerks. They work in a variety of office settings including doctors' offices, salons, car dealerships, hotels, and corporate offices. Scheduling client appointments, maintaining the office appointment calendar, filing, and sorting mail are common job requirements. Typically, front desk schedulers take client appointments over the phone, fax, by mail, or in-person.

Job Duties

In addition to general clerical duties such as answering phones, processing mail, greeting clients, and entering appointments into the office schedule, receptionists may also have additional responsibilities depending on the type of office and employer. For example, schedulers working for medical, dental, or psychiatric clinics may be responsible for checking in patients, making sure patients fill out necessary forms, answering phones, and taking messages for physicians, in addition to scheduling patient appointments. Schedulers for hotels may also be responsible for other hospitality duties and customer service responsibilities.

Job Requirements

A high school diploma is generally the only educational requirement for schedulers; however, some employers may require formal education or experience. Prospective front office schedulers can find formal education through a diploma, certificate, or associate's degree program in office administration. Specialized programs in medical office administration are also available. These programs train students in office procedures, word processing, and financial procedures.

In addition, receptionists must have good computer, communication, and customer service skills. Because they maintain the office calendar, they must be organized and diligent. They must have knowledge of common office software products to manage schedules and paperwork. Similarly, they must have a good grasp of language and communication, and be able to speak clearly over the phone and in person to communicate with both colleagues and clients.

Salary Info and Job Outlook

The Bureau of Labor Statistics (BLS, www.bls.gov) reports that the employment of receptionists, including front desk schedulers, is projected to grow by 14% from 2012-2022, which is faster than average for all occupations. The BLS also reports the median annual salary for this career field as $26,410 as of May 2013.

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