High School Registrar: Job Description, Outlook and Requirements

High school registrars require little formal education. Learn about the training requirements, job duties, and employment growth projections to see if this is the right career for you.

Essential Information

High school registrars maintain student records, either in schools or in school system offices. A high school education is usually sufficient for employment, although some employers prefer someone with some college training. A period of on-the-job training is generally required. Applicants should be familiar with office technology and administrative procedures. notes that proficiency in Microsoft Excel is linked to increased pay for registrars.

Required Education High school diploma, but some employers prefer an associate's degree
Projected Job Growth (for information clerks)2% from 2012-22*
Median Salary $35,160 (2014)**

Sources: * U.S. Bureau of Labor Statistics (BLS), **

Job Description

High school registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. Otherwise, the skills required for this position are similar to those of many other clerks and administrative assistants, and these duties may also be part of the position. In addition to understanding both the school's systems and general office technologies, high school registrars may also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Salary Information and Employment Outlook

According to the U.S. Bureau of Labor Statistics, most types of information and record clerks, including high school registrars, were expected to experience little to no employment growth from 2012-2022. Partially because of the shift toward computer-based record keeping, clerk duties are being taken over by others as these positions become more rare ( The BLS doesn't maintain figures specifically for high school registrars, but according to, the median salary for this profession was $35,160 in September 2014.

Training Requirements

High school registrars typically undertake on-the-job training. Because of the nature of the work, registrars should be comfortable with standard office equipment and computer applications, such as word processing, spreadsheets, and databases. Being a high school registrar requires the ability to adapt to changing situations and priorities, excellent communication skills, and the ability to work with confidential information in a careful and detailed way.

Education Requirements

For high school registrars, educational requirements vary by position and school district; generally schools either require a high school diploma or an associate's degree. Familiarity with office software may be gained in educational settings, but may also come from previous work experience.

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