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How to Become a Medical Clinic Administrator: Career Guide

Learn how to become a medical clinic administrator. Research the job duties and education requirements, and find out how to start a career in health administration. View article »

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  • 0:03 Medical Clinic Administrators
  • 0:50 Career Requirements
  • 1:49 Be a Medical Clinic…

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Video Transcript

Medical Clinic Administrators

Administrators at medical clinics also might be referred to as managers or supervisors. These individuals often have a large list of responsibilities, including hiring and training personnel, creating schedules, maintaining clinic facilities, conducting staff meetings, implementing policies, overseeing billing, and developing marketing campaigns. Administrators can work at several types of clinics, including chiropractic care, nursing home facilities, emergency care, physicians' offices, or public health clinics.

Almost all medical clinic administrators work full-time, primarily during regular business hours, although some evening or weekend hours might be demanded by the job. Such administrators work in an office setting.

Career Requirements

Common Requirements
Degree Level Bachelor's degree, but some employers may prefer a master's degree
Degree Field Health administration
Licensure Administrators at nursing facilities usually require state licensing
Experience 2-3 years of experience supervising personnel at medical facilities, proven experience in marketing, customer relations, and financial management
Key Skills Comfortable talking with customers and patients, able to train staff members, strong leadership skills, capable of directing personnel, comfortable speaking in front of people, able to train staff members and give them direction, capable of writing reports, detail oriented, good delegating skills, and able to multitask
Computer Skills Familiar with Microsoft Excel and Word programs
Technical Skills Knowledge of patient confidentiality laws, OSHA regulations, and medical billing practices
Additional Requirements Can work at all hours as they are needed, clean criminal records, and are willing to submit to drug screening
Median Annual Salary (2015)* $94,500 (for medical and health services managers)

Sources: U.S. Bureau of Labor Statistics (BLS),* CareerBuilder.com August 2012.

The U.S. Bureau of Labor Statistics (BLS) indicates that medical clinic administrators, also known as health services managers, generally require bachelor's degrees. Some employers require master's degrees, although others might prefer experience over academic credentials. Medical clinic administrators are detail-oriented leaders who are comfortable talking with customers and patients and speaking in front of people, able to train staff members and give them direction, and capable of writing reports, delegating and multitasking. They are familiar with Microsoft Excel and Word programs, have knowledge of patient confidentiality laws, OSHA regulations, and medical billing practices, and can work at all hours as they are needed. They have clean criminal records and are willing to submit to drug screenings. According to the BLS, the median annual salary for medical and health services managers, which include medical clinic administrators, was $94,500 in 2015.

Find schools that offer these popular programs

  • Health Care Administration
  • Health Information and Records Admin
  • Health Information Technology
  • Health Management and Clinical Administration
  • Health Unit Coordinator
  • Health Ward Supervisor
  • Medical Administrative Assistant or Secretary
  • Medical Claims Examiner
  • Medical Facilities Management
  • Medical Insurance Billing and Coding
  • Medical Insurance Services
  • Medical Office Computer Technologies
  • Medical Office Management
  • Medical Office Specialist
  • Medical Receptionist
  • Medical Staff Services
  • Medical Transcriptionist

Be a Medical Clinic Administrator

What do I need to do to be a medical clinic administrator.

Step 1: Go to College

The BLS recommends that individuals complete bachelor's degree programs in health administration. These degree programs teach students about managing clinical and clerical staff members, including techniques on hiring personnel, training team members, scheduling workers and allocating duties. Students also learn about dealing with insurance companies, adhering to medical legal statutes and providing customers with a caring environment. Common courses may include health facility operations, healthcare management, medical terminology, healthcare informatics and patient care.

You will want to consider earning a master's degree. It may only take an additional two years to complete a master's degree program in health administration. Some schools offer combined bachelor's and master's degree programs in public health or health administration, and many of these programs can be completed in as little as five years. Although a master's degree is not always required for this career field, the BLS points out that it's becoming more common for administrator applicants to hold graduate degrees.

In your bachelor's or master's degree program, you may have an opportunity to be a management or administrative intern. This experience would allow you to build professional relationships with local healthcare management personnel. Additionally, you may gain a better understanding of how the healthcare management structure works.

Step 2: Get Experience

Many employer posting job openings on CareerBuilder.com for medical clinic administrators 2016 wanted applicants with at least three years of experience, including one year of management experience.

Some people may choose to build management experience by climbing the corporate ladder, such as by working as an assistant manager for a period of time before moving onto a higher management position. Others may start gaining experience by managing smaller facilities first and then moving on to larger facilities.

Step 3: Obtain an Administrator Position

Upon meeting education and experience requirements, individuals can pursue clinic administrator positions. Individuals may have to submit to drug screenings or background checks as part of the hiring process, especially since professionals in this field work with confidential patient information. Some administrative careers also require workers to obtain state licenses, but this varies by field.

Step 4: Renew Your Licenses as Required

According to the BLS, some states require medical clinic administrators to be licensed, particularly administrators at extended care facilities that take care of the elderly. Medical clinic administrators must keep their licenses active to stay employed. To do so, they must go through a renewal process every couple of years.

In many states, administrators must complete a certain amount of continued education (CE) courses every few years as part of the license renewal process. Some states have specific CE courses that administrators must complete, but other states have less structured guidelines. Potential classes may cover topics such as aging, Medicare management, hospice treatments and patient care.

Medical clinic administrators have their bachelor's or master's degrees. They are detail-oriented leaders who are comfortable with people, familiar with office software, and knowledgeable of medical, legal and administrative regulations. And they earn a median annual salary of $94,500.

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