Data Entry Courses, Classes and Certification Programs

Data entry courses and certificate programs are available to prepare students for careers that require the accurate entry of data, such as those in administrative assisting and word processing. These courses are offered as general and also career-specific courses.

Essential Information

Those seeking a comprehensive education can pursue a certificate geared toward data entry clerks and others seeking office careers. These courses and programs prepare students to accurately enter data, such as survey results or demographics, which can then be used to develop marketing, advertising and sales plans. Microcomputer, document processing and legal and medical office procedures courses are also available.

  • Program Levels in Data Entry: Certificate programs, Courses
  • Program Length: 2-3 semesters for certificate programs
  • Online Availability: Some schools offer online data entry courses

Document Processing Courses

Through data entry classes like this, students develop typing skills and learn how to type at least 25 words per minute. Command keys necessary for entering data, basic keyboarding skills, reading through documents for accuracy and managing one's work area is all covered. Students also practice formatting business documents and reproduce pre-made documents to check for accuracy, organization and speed.

Microcomputer Courses

This data entry course provides students with familiarity in using basic computer functions and practical application of those functions. Through the course, students practice using Windows programs, including Word and Excel, which are often used by most offices where people will be performing data entry procedures. These courses encourage individuals to start using proper computer technology and correct terms are presented and used regularly.

Legal and Medical Office Procedures Courses

This course covers basic principles of operating and managing a general office, although some programs focus on legal or medical offices, depending on the specific degree program. Through these courses, students learn specific terms and medical or legal terminology as it's necessary. Management skills necessary for running an office are included in the course, and students develop ways to demonstrate competencies.

Medical Billing and Coding Courses

The fundamental concept of medical data entry is that all treatments must be submitted to insurance companies, government agencies and other entities in a unified coding format. This type of code is incredibly complex, and many doctors and nurses lack the time to learn how to successfully convert their own reports; however, insurance payouts and federal money depend on this data being entered. Data entry courses in medical coding and billing provide information about these codes and teach students how to convert the medical staff's notes into this code.

Data Entry Certificate Programs

Data entry certificate programs take two or three semesters and are available at most community colleges. Students can use the skills learned in these programs to compile data, verify its accuracy and organize it. The first classes students take usually focus on keyboarding basics, computer use and document processing. Later courses may cover office applications, such as those used for databases, document creation, information processing and spreadsheets. Students might also learn about business mathematics and accounting. Some common course topics might include:

  • Keyboarding
  • Professional development
  • Office database applications
  • Information processing software
  • Information processing applications

Popular Career Options

Those who complete courses or certificate programs in data entry may pursue careers as a file clerk, data entry keyer, typist or administrative assistant.

Employment Outlook and Salary Information

From 2012-2022, the BLS states that the employment for information clerks is expected to grow 2%. General office clerks are expected to see a growth of 6%, which is slower than average. Receptionists and information clerks make a mean annual wage of $27,830 as of May 2014, according to the BLS.

Related to Data Entry Course

Search Degrees, Careers, or Schools