Hospital Receptionist Training Programs and Requirements

Hospital receptionists are required to have high school diplomas or GED certificates. There are no standard training programs for hospital receptionists. Most receptionists receive on-the-job training after obtaining entry-level employment or enroll in medical receptionist certificate programs prior to seeking employment. Employers do not typically require a postsecondary education, but a medical receptionist certificate can increase employment opportunities.

Essential Information

Hospital receptionists should have basic knowledge of medical terminology, billing and collections. Many employers prefer to hire receptionists who are familiar with medical coding and medical scheduling computer programs. Hospital receptionists should be familiar with Microsoft Office programs, including Word and Excel. Some employers may require receptionists to type 35 words per minute or more. Success in this role requires an outgoing and communicative personality with the ability to multitask.

  • Prerequisites: High school diploma or GED.
  • Online Availability: Commonly available online.
  • Program Length: 1-2 semesters.

Medical Receptionist Certificate

Hospital receptionists admit patients, provide information to patients and visitors, organize medical information and perform various clerical duties. They are required to have high school diplomas. Most employers also require hospital receptionists to have at least six months of clerical experience. Few employers require hospital receptionists to have formal educations beyond the high school diploma or GED. To increase employment opportunities, however, hospital receptionists may enroll in medical receptionist certificate programs at community or vocational colleges.

A medical receptionist certificate program typically requires one or two semesters to complete and prepares students to work as receptionists in various medical settings, including hospitals, medical clinics and physician's offices. Students learn how to admit patients, record basic medical data and perform billing and collection procedures. Some programs provide externship opportunities. Typical courses include the following:

  • Medical terminology
  • Health care processes
  • Patient care and admission
  • Hospital office procedures
  • Medical computer use
  • Medical billing and insurance

Licensing and Continuing Education

Most hospitals require receptionists to have 6-24 months of clerical experience; however, entry-level positions are available for receptionists with no professional experience. Many employers provide on-the-job training programs. To gain experience, some receptionists participate in externships after receiving their medical receptionist certificates.

There are no professional licenses or certifications for hospital receptionists. Instead, hiring decisions are based on clerical and medical office experience, educational background, medical terminology familiarity, medical coding knowledge and relevant computer skills.

Vocational and community colleges with medical receptionist programs may offer 1- or 2-day workshops and seminars on medical terminology, medical billing and other aspects of the field. Hospitals may also offer workshops as part of their on-the-job training programs. Employer-sponsored workshops may focus on a hospital's medical computer system, patient admission procedures or medical coding information.

With significant experience, hospital receptionists can take on greater responsibilities and obtain related administrative positions. Receptionists with more than 3-5 years of experience can become hospital office managers or supervisors. Experience in medical billing and insurance allows receptionists to become medical insurance verification specialists who assist patients with insurance-related tasks. Hospital receptionists may also continue to develop professionally by staying current on hospital computer system technology and office software programs.

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