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Writing Technical Documents Flashcards

Writing Technical Documents Flashcards
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Importance of recognizable words in advertising campaigns
Recognizable words ensure the reader will understand an advertisement because the words are commonly used
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Thesaurus
Useful resource one can use to improve word selection by providing a comprehensive list of synonyms. This can be especially helpful when choosing robust words for a marketing campaign.
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These words include strong nouns and verbs instead of overused adjectives to describe a product message
Robust/Specific Words
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This type of article is best used to demonstrate and provide information about a specific product
Online or Print Magazine Articles
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Technical Marketing Communication
This type of technical writing promotes products through advertisements like ads and newsletters
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End-User Documentation
This type of documentation provides users with a product manual giving direction on how to use a product. Examples include manuals for video game consoles, microwaves, and drones
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Parallel Structure
This sentence structure indicates that the ideas presented in a technical document are all equally important
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These words and/or phrases help paragraphs flow smoothly from one to another
Transition words
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Sentences in this portion of a paragraph include evidence that support the main idea
Supporting details
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This portion of a paragraph is near the beginning and includes the main idea of the paragraph
The topic sentence
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These three parts of a paragraph are all important when writing any business communication
The three parts are 1) a topic sentence, 2) supporting sentences, and 3) transitions
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When writing a business presentation, establishing a _____ helps connect you with the audience by providing a story or characteristic with the reader.
Commonality
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24 cards in set

Flashcard Content Overview

This flashcard set brings you into the world of writing technical documents. Information in this flashcard set includes creating strong and coherent messages, organizing your message and choosing words to best bring your point across, as well as common pitfalls and errors to avoid when writing a technical document. Use this flashcard set to study for your exam or to brush up on technical writing practices.

Front
Back
When writing a business presentation, establishing a _____ helps connect you with the audience by providing a story or characteristic with the reader.
Commonality
These three parts of a paragraph are all important when writing any business communication
The three parts are 1) a topic sentence, 2) supporting sentences, and 3) transitions
This portion of a paragraph is near the beginning and includes the main idea of the paragraph
The topic sentence
Sentences in this portion of a paragraph include evidence that support the main idea
Supporting details
These words and/or phrases help paragraphs flow smoothly from one to another
Transition words
Parallel Structure
This sentence structure indicates that the ideas presented in a technical document are all equally important
End-User Documentation
This type of documentation provides users with a product manual giving direction on how to use a product. Examples include manuals for video game consoles, microwaves, and drones
Technical Marketing Communication
This type of technical writing promotes products through advertisements like ads and newsletters
This type of article is best used to demonstrate and provide information about a specific product
Online or Print Magazine Articles
These words include strong nouns and verbs instead of overused adjectives to describe a product message
Robust/Specific Words
Thesaurus
Useful resource one can use to improve word selection by providing a comprehensive list of synonyms. This can be especially helpful when choosing robust words for a marketing campaign.
Importance of recognizable words in advertising campaigns
Recognizable words ensure the reader will understand an advertisement because the words are commonly used
Using clichés and buzzwords in business writing
These words and phrases are important to omit from business writing because they may come across as unprofessional and lower interest in what you have to say
Corporate Jargon
Words and phrases commonly used in specific industries or trades. These words should limited in business writing.
General Organizational Pattern
Structural and organizational method in which an organization's business documents are written.
Cause and Effect Organizational Pattern
This organizational pattern helps one explain why something occurred, or the effects of something occurring, at work
Chronological Order Organizational Pattern
This organizational pattern is structured by order of events or a storyline.
Compare and Contrast Organizational Pattern
This organizational structure looks at how similar or different a situation or item is.
Active Verbs
Verbs that enhance comprehension of technical documentation with clear and succinct sentences
Discriminatory Language
This type of language includes prejudice and/or derogatory terms that can offend individuals. This should be avoided in the workplace.
Maintaining visual consistency in business messages
Margins, font, colors, and formatting should all be consistent because it enhances the visual design of a message
Rule of Thirds
A common rule used to visually balance a technical document by diving the document in thirds vertically and/or horizontally
Using restraint in business documentation
Restraint in business messages includes avoiding clutter and simplifying solutions to ensure your point is clearly made.
Passive verbs
Helping verbs like 'was' or 'has been.' These verbs make sentences wordier, slower-paced, and often confuse readers with unintended meaning

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