Administrative Leave Letter Sample

Instructor: Latasha Lee

Latasha has been teaching at Virginia College and has a MBA in General Business.

The lesson will discuss what administrative leave is, along with an example of an administrative leave letter and why one of these will be given to the employee.

Administrative Leave

Administrative leave is when an employee is temporarily relieved of his or her responsibilities until a situation is resolved. Taking administrative leave can be requested by the employee and/or employer. Administrative leave may be needed for a number of reasons, such as:

  • Military Leave
  • Jury/Court Appearances
  • Bereavement
  • Investigation/Internal Reviews

Below is an example of an administrative letter that an employer provided to an employee. Mark Study is the human resource manager at College of Learning. Mr. Study sent a letter to James Murray because Mr. Murray allegedly made inappropriate comments in the classroom to a student. The student complained about the situation, and now it has to be investigated to hear both sides of the story and what exactly took place.

In the letter, Mr. Study addresses that Mr. Murray is being placed on administrative leave, noting the date of the incident resulting in the leave as well as the length of the leave. The letter also indicates that Mr. Murray will be contacted when a decision is made.

Sample Letter


Mark Study, Human Resource Manager

College of Learning

1234 Learning Road

School, GA 09876

Phone: (123) 456-7890

MarkStudy@study.com


April 5, 2016


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