Administrative Leave Letter Sample

Instructor: Latasha Lee

Latasha has been teaching at Virginia College and has a MBA in General Business.

The lesson will discuss what administrative leave is, along with an example of an administrative leave letter and why one of these will be given to the employee.

Administrative Leave

Administrative leave is when an employee is temporarily relieved of his or her responsibilities until a situation is resolved. Taking administrative leave can be requested by the employee and/or employer. Administrative leave may be needed for a number of reasons, such as:

  • Military Leave
  • Jury/Court Appearances
  • Bereavement
  • Investigation/Internal Reviews

Below is an example of an administrative letter that an employer provided to an employee. Mark Study is the human resource manager at College of Learning. Mr. Study sent a letter to James Murray because Mr. Murray allegedly made inappropriate comments in the classroom to a student. The student complained about the situation, and now it has to be investigated to hear both sides of the story and what exactly took place.

In the letter, Mr. Study addresses that Mr. Murray is being placed on administrative leave, noting the date of the incident resulting in the leave as well as the length of the leave. The letter also indicates that Mr. Murray will be contacted when a decision is made.

Sample Letter

Mark Study, Human Resource Manager

College of Learning

1234 Learning Road

School, GA 09876

Phone: (123) 456-7890

April 5, 2016

Mr. James Murray

123 Moss Drive

School, GA 09876

Dear Mr. Murray,

This letter is to inform you that you are being placed on 30 days of unpaid administrative leave, effective immediately, April 5, 2016. This leave is to take place for the duration of the semester due to your alleged actions on April 1, 2016. Throughout the duration of this administrative leave, we request that you do not visit the college until you are notified otherwise.

We are expecting to do an investigation that can take up to 60 days. If we decide to take disciplinary action, up to and including termination, which can be given according to the investigation of this situation, you will be notified as soon as possible. Please make sure that the contact information we have on file is up to date so that we may reach out to you during your administrative leave if it is found necessary.

If you have any questions or concerns about this matter, please contact me at (123) 456-7890. We appreciate your full cooperation in this matter and hope that the situation will be resolved in a manner that is satisfactory to all parties involved.


Mark Study

Human Resources Manager

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