Business Emails Lesson Plan

Instructor: Sharon Linde

Sharon has a Masters of Science in Mathematics

Prepare your students for the nuanced task of writing proper business emails with this lesson plan. A text lesson guides students through components, activities test understanding before applying to a practice email.

Learning Objectives

After this lesson, students will be able to:

  • explain the proper structure, format, and tone of business emails
  • write a business email
  • identify improper business emails


1 - 1.5 hours


  • Copies of the lesson Business Emails: Structure, Format & Tone, one for each student
  • Access to technology and email
  • Printers
  • Colored pencils
  • Chart paper and marker, one for each group
  • Copies of the quiz, one for each student

Key Vocabulary

  • To
  • Subject
  • Time stamps
  • Disclaimer/confidentiality statements
  • Cc
  • Bcc
  • Reply
  • Reply all
  • Attachment

Curriculum Standards

  • CCSS.ELA-Literacy.L.11-12.1

Demonstrate command of the conventions of standard English grammar and usage when writing or speaking.

  • CCSS.ELA-Literacy.L.11-12.3

Apply knowledge of language to understand how language functions in different contexts, to make effective choices for meaning or style, and to comprehend more fully when reading or listening.

  • CCSS.ELA-Literacy.WHST.11-12.4

Produce clear and coherent writing in which the development, organization, and style are appropriate to task, purpose, and audience.

Warm Up and Preparation

  • Start by asking students to create an email sample without parameters. Allow students to write a simple email to an imaginary person, you or a friend, then print it out.
  • Divide students into small groups and have them share their email, noticing and noting similarities and differences. Ask:
    • What do all emails have in common? Answers may include a greeting, subject line, etc.
    • What is the purpose of causal emails?
    • How may casual emails differ from professional emails?
    • What is the purpose of professional emails?

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