Business Letter Writing Prompts & Activities

Instructor: Angela Janovsky

Angela has taught middle and high school English, Business English and Speech for nine years. She has a bachelor's degree in psychology and has earned her teaching license.

Do you plan on teaching your students how to write business letters? Read this lesson to discover ideas and writing prompts to make this form of communication a creative and engaging lesson.

The Business Letter

Technology has changed our world in so many ways, including making available lines of communication that were never possible before. Students need to be taught how to function in this new world of communication. One method for professional communication is the business letter, which is a correspondence between organizations, clients or companies.

In today's world of electronics, teaching how to write a business letter could seem completely out of date. However, newer forms of communication, like emails, should take their cue from the form and purpose of a traditional business letter. If you can teach your students to write in a professional manner, they will be better able to function in the world that awaits them outside of school.

This lesson discusses some ideas for how to incorporate the business letter into your lesson plans.


First, let's discuss some class activities you could do with your students. Logically, you need to begin with teaching the proper format. Students must be able to identify and define all the pieces of a letter, like the letterhead, address, date, greeting, body, closing and signature.

For this, you can distribute samples of business letters for students to practice identifying the parts. A more creative activity could be to make this into a sort of game or puzzle. Cut up the sample business letters to make the pieces of the puzzle. Then students can compete to put all the letters back together correctly.

Next, you want to move into the style and skill of the actual writing of the message. One activity for this could be to use the sample business letters with mistakes or errors. The students then should work to fix the problems. Eventually, get them to the point where they are revising the actual message in order to make it more persuasive or professional.

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