Your family is having a large family reunion with over one hundred family members attending. To capture the moment, several family members decide that a group picture should be taken. The decision to take a picture is the easy part. Coordinating where people stand in the picture, how they're organized, and getting everyone to cooperate is the hard part.
This organizational skill is what managers encounter in large organizations every day. The challenge is getting individuals in the right place at the right time so they can do the job. When dealing with an organization or business, there is a certain amount of coordination needed to achieve goals. An organization is made up of individuals striving for a particular goal. To reach their goals, strategies need to be formed. Coordination is required to develop the strategies and to ensure that they're communicated, helping everyone work together for the benefit of the organization.
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Try it nowSome of main the functions of management are:
Planning, which is the process of leadership, assigning work without employees feeling controlled. It's the first stage in the process and sets the course the project will take to obtain the goal.
Organizing, which is the collection and analysis of data that is used to help make decisions. Additionally, the bringing together of resources such as financial, human, or physical resources are part of the organizing function.
Directing, which is a strategy used by leadership to captivate followers and motivate them to achieve the organizational goals. This strategy is the action attributed to the goals.
Controlling, which is the process of measuring progress against established standards. Controlling allows for corrective action to ensure the project aligns with the goals.
Staffing, which is the process of getting the right people in the right place at the right time, and working to keep them there.
A key to coordinating within different layers of management is communication. Managers also have to find a way to put order to the functions. Sometimes how a manager executes functions varies depending on the leadership style.
Some of the key areas of management and what they do have been mentioned, but there has to be a way to tie all functions together cohesively. The essence of management is coordinating all of the different functions. Coordination, as it relates to business, is defined as integrating activities to ensure resources of an organization are used most efficiently to succeed in achieving the set goal.
Think about when you were young, and your parents asked you help with a project. You could not do it on your own, but you could work on parts of it under the direction of your parents. You may not have realized it, but you worked in harmony with your parents. That is how organizations work.
In a business that employs more than one person, no one person or entity alone can achieve the organizational goal. It takes the harmony of all groups within the business to reach the goals. Coordination of responsibility and job functions is essential in business management. Coordinating helps in the early stages of strategizing in planning. Management then determines what resources are needed. Once the plan is put in place, managers coordinate by organizing and directing employees to execute their functions and follow through on the project throughout the process lifecycle.
Management relies on the coordination of multiple functions to ensure success. Those functions include planning, organizing, directing, controlling, and staffing. There is not one function alone that can guarantee the success of a project. All of the functions of management must be coordinated to complete a successful project. Throughout the entire process, communication is key for managers in coordinating a project.
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