Have you ever added an image to a PowerPoint slide and it was too large? This lesson will review the steps to re-sizing and cropping images, as well as to applying effects to your images, which will give your slide a more impressive look.
Images are pictures or graphics. Images are inserted on to your PowerPoint slide to enhance the presentation and help the audience to visualize your message. You could say that images add a bit of life to your slide. There are many features in PowerPoint that let you modify images. But, this lesson will focus on how to work with images after you have placed them on your slide. Specifically, how to re-size and crop images and how to apply effects and styles to your images.
How to Add Images
Let's begin with a quick review on how to add an image. Start by going to the Insert menu on the ribbon. Then, go to the Images grouping of commands and click on the Pictures icon. Search for and select the image, then click on Insert - and there you have it. In the lesson video, you can see that my image is rather large for the slide. So, let's learn now how to re-size the picture so it fits better.
How To Re-Size Images
Most images you apply to your slide will be too large to fit the slide or so small that the audience can't see them. So, this requires changing the size of the image. But, before we learn how to re-size an image, I want to explain what it means to keep your image in proportion; this means to keep the image to scale, with respect to height and width.
For example, if you were to apply an image of a person to a slide and needed to make it smaller, you would want to keep the person proportionate. In other words, you don't want to shorten the image (which would just make the person appear short), you would want to keep the image constant in both height and width as you shrink the image.
Then, to re-size an image, select the image and eight small boxes will appear around the image place-holder. To keep the image proportionate, click and hold on one of the corner boxes and drag the image to a smaller size. You can do the same to make the image larger.
Remember our image at the beginning of the lesson? It was too large for our slide. Following these steps, we can re-size the image to make it smaller and fit the slide better. The middle top, bottom and side boxes allow you to re-size the image as well. However, this option will not keep your image to scale or proportionate.
How to Crop Images
Cropping an image is like taking a pair of scissors and cutting the image to the size or shape you want it. Cropping the image means you are removing a portion of the image or cutting it off. The nice thing about this feature in PowerPoint is that you can crop to a particular shape, and there are several shapes for you to select.
To crop an image, select the image, go to Picture Tools in the ribbon and click on the Format menu. Under the Size grouping of commands, click on the More icon just under the Crop command. The first two options in the menu, Crop and Crop to Shape, are the most common tools.
Either command will give you corner handles. These are cropping tools (or handles) much like your scissors. Move the handles until you have the portion of the image that you want. The dark area around the image is the portion that will be removed. When you have the image just how you want it, click outside the place-holder of the image to complete the process.
If you select Crop to Shape, you can modify the shape of the image. For example, you can make your image a circle, triangle, half-moon, arrow or any of over 100 shapes. But, don't confuse cropping with re-sizing. When you re-size an image, the entire image stays intact. When you crop the image is smaller because a part of the image was removed.
How to Apply Effects and Styles
Adding effects and styles to your images is just another way to improve your images and make them stand out. If you go to Picture Tools in the ribbon and select the Format menu, you will see the Picture Styles grouping of commands.
First, I want to focus on the Picture Effects command. You will see you can add a Shadow, Reflection, Glow, Soft Edge, Bevel and a 3-D effect to your image. To change the image, select any of the options that you find under each category.
However, the easiest way to add an effect is to use the predefined Styles box. If you click on the More icon to expand the Styles box, you will find many different effects you can add to your image. And these styles are created using different combinations found under the Picture Effects command, and they are already designed and ready for you to use.
For example, the Bevel Perspective not only adds the Bevel effect but gives the image a 3-D perspective as well. The best way to learn about all the different effects you can choose from is to practice with an image until you find that desired look.
In this lesson, you learned how to re-size an image by selecting the image, clicking and holding on one of the corner boxes and dragging your image to the desired size.
You also learned how to crop an image by selecting the image and clicking on the Crop command found under the Picture Tools/Format menu. Unlike re-sizing the image, the Crop command will actually remove a portion of the image.
You also learned that the Crop to Shape command will let you modify the shape of the image, such as a circle, half-moon or triangle.
Finally, you learned that PowerPoint has a feature where you can apply different effects to your images. The Picture Styles box gives you predefined effects that you can quickly apply, and that practicing with all the different effects is the best way to find the options you like.
By the end of the video, it'll be easier for you to:
- Construct a PowerPoint presentation with added images
- Demonstrate how to re-size images
- Recall how to crop an image in your PowerPoint presentation
- Illustrate how to apply different effects to your PowerPoint images