How to Customize the Quick Access Toolbar in Excel

An error occurred trying to load this video.

Try refreshing the page, or contact customer support.

Coming up next: Setting a Print Area in Excel

You're on a roll. Keep up the good work!

Take Quiz Watch Next Lesson
Your next lesson will play in 10 seconds
  • 0:01 What Is the Quick…
  • 1:06 Uses of the Quick…
  • 1:48 Customizing the Toolbar
  • 2:32 Achieving Balance
  • 3:24 Lesson Summary
Save Save Save

Want to watch this again later?

Log in or sign up to add this lesson to a Custom Course.

Log in or Sign up

Speed Speed Audio mode

Recommended Lessons and Courses for You

Lesson Transcript
Instructor: Kevin Newton

Kevin has edited encyclopedias, taught history, and has an MA in Islamic law/finance. He has since founded his own financial advice firm, Newton Analytical.

If you're new to Excel, you may be somewhat bewildered by the power of this program. However, Excel does have a very quick way to do basic operations, such as saving, undoing, and printing--the Quick Access Toolbar.

What Is the Quick Access Toolbar?

Let's say that you've been using Excel for a while, but still doing things very much by the book. That means whenever you want to start a new document, you go to the file menu and select new. Likewise, if you want to insert a simple formula to find the sum of a set of cells, you go to the formula tab of the ribbon and find it under arithmetic formulas. Then I've got good news--there is a faster way! The quick access toolbar is located just below the ribbon. For those of you using older versions of Excel, it is located below the menus, and is one of the most useful aspects of Excel. Some users will have moved the toolbar to the highest part of the Excel Window, at the same level as the options to close, maximize, or minimize the window.

Regardless of where you chose to put the toolbar, it is incredibly useful. In this lesson, we'll assume that you know where the toolbar is, mainly because I just told you. We'll also assume that you know how to use some of the functions on it. However, what we will largely focus on is the ability to customize the toolbar to make your own interactions with Excel that much more efficient.

Uses of the Quick Access Toolbar

First of all, let's discuss what the Quick Access Toolbar cannot do, even with the best of customization. The Quick Access Toolbar cannot magically save you from having to enter all of the data you have to. Nor can it be used to easily produce complicated formulas based off cells from all over a sheet. However, it can serve as a quick access point for very common functions so you don't have to change ribbons while performing. For example, if you were going to add a complicated formula, you would probably want to save your work before you proceeded. This urge may hit you in the middle of you setting up the formula within the ribbon. Due to the quick access toolbar, you can hit the disk icon, and it will be instantly saved.

To unlock this lesson you must be a Member.
Create your account

Register to view this lesson

Are you a student or a teacher?

Unlock Your Education

See for yourself why 30 million people use

Become a member and start learning now.
Become a Member  Back
What teachers are saying about
Try it risk-free for 30 days

Earning College Credit

Did you know… We have over 200 college courses that prepare you to earn credit by exam that is accepted by over 1,500 colleges and universities. You can test out of the first two years of college and save thousands off your degree. Anyone can earn credit-by-exam regardless of age or education level.

To learn more, visit our Earning Credit Page

Transferring credit to the school of your choice

Not sure what college you want to attend yet? has thousands of articles about every imaginable degree, area of study and career path that can help you find the school that's right for you.

Create an account to start this course today
Try it risk-free for 30 days!
Create an account