Introduction to Tables in PowerPoint

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  • 0:01 Introduction to Tables
  • 0:41 Creating a Table
  • 2:21 Table Styles
  • 3:10 Lesson Summary
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Lesson Transcript
Instructor: Karen Sorensen

Karen has a Bachelors in Communications. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training.

If you want to use PowerPoint to display detailed information, such as numerical data, tables are a good layout or format to work with - much like working with a spreadsheet or Excel. This lesson will introduce you to tables in PowerPoint.

Tables in PowerPoint

Tables are one way to show a lot of data, such as numerical data, in a small space and keep the information clean and easy to read. Today, PowerPoint is used to present all types of information, such as sales results and day-to-day business financial information. Although you can insert or import a table from other software, such as Excel, you can also create tables and add information from scratch, directly on the slide.

This lesson will discuss how to insert tables and how to use Table Styles to quickly and easily change the look, design and the color of your tables.

How to Create a Table

So, let's begin with adding a simple table. In this example, I am the sales manager, and I need to present this month's sales results to my director. I need four columns and six rows: five for my sellers and one will be the header row, or the row with the titles across the top.

When we finish creating the table, we will have 24 boxes for data (numbers or text). The boxes are called cells, and they are where you enter the information. Table cells are grouped horizontally (rows of cells) and vertically (which would be columns of cells).

To create a table, start by:

  1. Clicking on the Insert tab.
  2. Then, click on the Table command.
  3. Next, select the number of Columns and Rows you want for your table.
  4. Then, finally, to add text to the table cells, click a cell, and then enter your text. Use the tab key to move from cell to cell. After you enter your text, click outside the table.

As you create your table, don't stress if you are not sure how many columns and rows you will need. You can easily add and remove rows or columns after you're done.

  • For example, if you want to add a row or column, right click in the table and click on Insert. Then, choose Add a Row or Insert Column from the drop-down menu.
  • If you want to delete a row or column, right-click in the row or column you want to remove and click on Delete.

Table Styles

Table Styles give you an easy way to dress up your tables. You can use different color schemes and combinations of color to make your slide more notable and your table more impressive. So, let's review the steps.

  1. Start by double-clicking on the table to open the Design/Table Tools.
  2. And then, in the ribbon, go the Table Styles group.
  3. Expand the options box by clicking on the drop-down or the more icon.
  4. And then, select the desired color scheme.

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