Packaging Your PowerPoint Presentation: CDs & USB

Packaging Your PowerPoint Presentation: CDs & USB
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  • 0:01 Taking Presentations…
  • 1:31 Packaging for CD
  • 3:08 Packaging for USB
  • 4:24 Lesson Summary
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Lesson Transcript
Instructor: Karen Sorensen

Karen has a Bachelors in Communications. She has 25 years of experience in Information Systems, Adult Learning and Virtual Training.

PowerPoint has a feature that automates the process of packaging your presentation so it can be burned to a CD or copied to a USB drive. This lesson will explain how to package your presentation so you can easily take it on the road.

Taking Presentations on the Road

When you create a PowerPoint presentation, the plan is usually to present from a place other than your office or company location. In fact, you may want to 'take it on the road,' and taking your laptop may not always be an option. This would require copying your presentation to a portable storage device, such as a USB drive, or burning it to a CD or sending it to yourself in an email. Then, you could copy it over to the computer you will be using at the venue where you are presenting.

A USB drive is a small data storage drive that is convenient and inexpensive. They plug directly into your computer's USB port. Their storage capacity makes them ideal for copying PowerPoint presentations, especially when video and audio are embedded.

PowerPoint has a feature that automates the process of packaging your presentation to include fonts, audio, videos and images, and then send the package to a CD or portable storage device. PowerPoint copies everything you need so you can easily take it with you. This feature is more reliable than performing a Save As to a USB drive or sending the PowerPoint file in an email, as it ensures that you have the entire package. This lesson will explain the steps to packaging the necessary files, and then sending them to either a CD or a USB device.

Packaging for CD

One important thing to note before we get started is that these steps can be used to include more than one presentation in the package. In other words, you don't need a CD for each presentation; you can package multiple presentations together. Okay, let's get started. You begin with your presentation open (or one of the presentations you want to package), and here are the steps:

  1. Go to the File menu in the ribbon.
  2. Select Export from the Options menu.
  3. Then, click on the Package for CD option and then click on the Package for CD command (this will open your Options dialogue box).
  4. In the Name of the CD box, enter a name for the presentation package.
  5. Notice that the current presentation file is already added to the list.
  6. To add other, additional PowerPoint files, click on Add. Clicking Add launches a new window where you can select other slide shows. Just double-click your desired presentation, and then repeat this step for additional slide shows.
  7. Then, finally, click on Copy to CD to begin the burn process.

And just a quick note: PowerPoint will include a special program in the package called the PowerPoint Viewer that can display the presentation on a computer that doesn't have PowerPoint installed.

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