Postings Required by the Department of Fair Employment & Housing

Instructor: Beth Hendricks

Beth holds a master's degree in integrated marketing communications, and has worked in journalism and marketing throughout her career.

The Department of Fair Employment and Housing in the state of California has specific rules for postings in the workplace. In this lesson, you'll learn more about mandatory postings and the employee protections described in each one.

Proper Procedure

As the newly-hired human resources manager for a chain of restaurants in northern California, you recognize how much work you have to accomplish. The restaurant chain has never invested in a human resources function until now, and there is much you must do to get everything up-to-date for the company and its employees.

You've decided to focus on a simpler task first - the act of ensuring you have all the appropriate postings in all your locations, to comply with the rules of the Department of Fair Employment and Housing. So, which ones are required and which aren't?

The Department of Fair Employment and Housing (DFEH) holds the responsibility for enforcing civil rights laws in California. To that end, you've discovered that they offer various free posters and brochures that will make your life a lot easier, while also explaining the civil rights of California's workers. Let's talk more about which ones you should download from the DFEH website.

Required DFEH Postings

In California, state law requires that certain postings be displayed in the workplace in areas where employees are sure to see them. That means they cannot be hidden behind doors or in rooms that are blocked off or infrequently used. Typically, most employers choose to display this material in or around the human resources department or in a break or lunch room accessible to all employees. Though it doesn't affect you in the restaurant business, these signs are also a requirement in places where housing is available for rent or for sale, and detail consumers' rights and how to file a complaint, if necessary.

These are the postings that the Department of Fair Employment and Housing requires:

California Law Prohibits Workplace Discrimination and Harassment

As a California worker, you are protected from discrimination and harassment based on a number of criteria including age, race or color, gender, marital status, national origin, and religion, among other categories.

This posting states that employees have the right to a workplace free of harassment, ranging from sexual harassment to harassment based on breastfeeding or medical conditions. California law requires employers to provide information to employees about sexual harassment including legal recourse and training for supervisors in businesses with more than 50 employees.

Also included in the posting is information relating to the employer's responsibilities to provide reasonable accommodation for employees with disabilities, as well as reasonable accommodation for religious beliefs and practices. The document also details the prohibition of retaliation and the requirement of preserving employee records. At the bottom, information about how to file a complaint wraps up the two-page spread.

Your Rights and Obligations as a Pregnant Employee

The rights of a pregnant employee are detailed fully in this posting, including:

  • Reasonable accommodation of medical needs;
  • Provision of medical leave;
  • Private space to express breast milk; and
  • Transfer to a less hazardous position if deemed medically necessary.

The form also details the employee's responsibilities in terms of providing reasonable notice for taking pregnancy disability leave or transfer to a less hazardous role, as well as obtaining written medical certification in both circumstances.

Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave

Under California law, employees who have worked for more than 12 months for their employer are eligible for up to 12 weeks of family care or medical leave for the birth or adoption of a child, foster care placements, or the serious health conditions of a child, parent or spouse. Though the leave is unpaid, employees could use accrued paid leave if available.

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