Practical Application: Choosing When to Use Cloud Storage

Instructor: Beth Hendricks

Beth holds a master's degree in integrated marketing communications, and has worked in journalism and marketing throughout her career.

Choosing when to use cloud storage is dependent upon a number of factors. In this activity, you'll be introduced to two hypothetical scenarios requiring you to determine whether cloud storage is appropriate or not.

Cloud Storage

In the What is Cloud Storage? - Definition & Concept lesson, we explored cloud storage, which involves storing photos, videos, documents and other files on a remote server outside the walls of your business. It is affectionately dubbed ''cloud storage'' because you can't really see it, you just know it's ''up there.''

But how do you know when it's appropriate to use cloud storage? Let's look at two scenarios and see which one calls for cloud storage and which one calls for local storage. Write down your responses to the questions posed.

If you are having trouble answering the questions, try reviewing the content of these lessons:

Scenario #1

Dave has been working on a big company-wide project, bringing together colleagues from various departments, including research and development, marketing and accounting. Members of various departments have been videoconferencing every week for the past three months, since several employees are located in different offices scattered up and down the East Coast. Dave's file is a critical piece in finalizing the project because it requires members from each of the other departments to access it and add their own sections. Where should he save the file?


Consider what you know about cloud storage. Does Dave's situation warrant using cloud storage? If so, why or why not? If you chose cloud storage, is public or private storage a better fit and why? Why is cloud storage beneficial/not beneficial in this situation? What capabilities does cloud storage need to offer in this situation?

Assessing Your Answers

This situation warrants cloud storage because members from multiple locations need to be able to access and alter the file. Private storage is the better fit because the data will be used exclusively by employees of the organization and should not be made available to the public. The main benefit to using cloud storage in this situation is that the cloud files will be available anywhere and anytime on any device with an internet connection. The drawback is that any type of internet storage creates a security risk. In this situation, the cloud storage should offer portability, security, and data backup.

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