Prioritizing Goals: Importance & Steps

Lesson Transcript
Instructor: Artem Cheprasov

Artem has a doctor of veterinary medicine degree.

Prioritizing goals enhances productivity and minimizes stress for team members. Explore the importance of prioritizing goals and discover steps in the prioritization process, including ranking objectives, identifying targets, and estimating time. Updated: 01/24/2022

Prioritizing Goals

There must've been a time in your life where you had to make a decision to do something or go somewhere in lieu of something else. In that case, you had to prioritize your goals and desires, didn't you? This happens in the business world as well. In prioritizing, businesses must reconcile the various goals and tasks vying for their attention but only use so much time for each goal and task. That's why it's important to prioritize one's goals at work.

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  • 0:04 Prioritizing Goals
  • 0:25 Importance of Prioritization
  • 1:20 Goal Prioritization Steps
  • 3:01 Reconciliation of Time…
  • 3:35 Lesson Summary
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Importance of Prioritization

So why bother prioritizing your goals at work? Well, one of the best reasons boils down to something known as the 80/20 rule. Basically, the rule states that 80% of your success and results will be produced by 20% of your effort. This means it would be silly to focus your time equally among all of your tasks if only 20% of them will produce the vast majority of your success. You should focus your time on the most productive tasks.

Besides better managing your time, stress is the other important factor in prioritizing your goals. If you're all over the place, you don't have a clear target in mind and you'll be more easily stressed out about whether or not what you're doing is worth the effort. On the other hand, if you've got your goals prioritized, you'll know exactly what you should be working towards, when, and how. You'll have a clear target, and that's a lot less stressful than performing potentially aimless work for nothing. Who has time for that?

So, in sum, by prioritizing your goals you can minimize stress, boost productivity, and save time for the most important things.

Goal Prioritization Steps

So how can you prioritize your goals? Well, there are six key steps we can follow.

1. To-Do List

First, make a to-do list. This to-do list should include the following:

  • Routine tasks you have on a daily and/or weekly basis
  • Longer term projects you need to work on, those that have been assigned to you
  • Your personal short- and long-term goals that have nothing to do with tasks others have given you

2. Organization

Next, organize your time spans. In other words, take the list from the first step and then divide that list into three time spans:

  • Long-term goals you have that span at least five or more years.
  • Short-term professional goals that span over the next few months to two years.
  • Steps you must take on a daily or weekly basis in order to finish the work assigned to you by others.

Each goal should have actionable steps (targets) you can take and reach in order to advance each goal.

3. Ranking

Third, rank your objectives. You should split the ranking into three main categories:

  • What you really want to do. If there's a goal that's super important to you, then rank it higher.
  • What you know you're good at. If you know that you're really good at accomplishing something, rank this objective higher as well.
  • What others need from you. As in, what does your company need the most from you?

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