Project Closure Report: Definition & Contents

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  • 0:04 It Ain't Over Til It's Over
  • 0:34 What Is a Project…
  • 1:06 Closure Checklist
  • 1:56 Activities and Documents
  • 4:13 Lesson Summary
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Lesson Transcript
Instructor: Michael Fanning

Mike has been a Project Management Professional (PMP) for 12 years and has a master's degree in environmental, health and safety management.

In this lesson, we'll define the purpose of the project closure report. We'll discuss the activities and documents associated with this report and review how to create a project closure report.

It Ain't Over Til It's Over

Baseball legend Yogi Berra was famous for saying, 'It ain't over til it's over.' Yogi was probably referring to baseball and the game not being decided until the final out had been made, but his words ring just as true for project managers. A project is not over until all necessary actions are completed like getting final approval and acceptance from project sponsors and stakeholders, completing post-implementation audits, and properly archiving critical project documents.

What Is a Project Closure Report?

A project closure report is the final document that assesses the success of the project and also catalogs project deliverables and officially ends the project. The primary objective of a project closure report is to provide a complete picture of the successes and failures of a project. The project closure report should include all important project information that would help stakeholders, auditors, and future project managers to clearly understand what was accomplished during the project and how the work was completed.

Closure Checklist

A closure checklist is a list of seemingly minor items that must be completed before a project can be closed. Many companies call this closure checklist a punch list. Before announcing a project's closure, project managers must create and complete a project closure checklist of any outstanding project tasks.

Once gaining agreement on the checklist items from the customer and project sponsor, project managers and teams should work to close out any items right away. Be sure to work with procurement, legal, and finance colleagues to verify that all contractual and compliance-related activities of the project have been completed and documented. Don't forget to provide a final accounting for the project's budget and to apply any remaining project funds to pay for the completion of closure checklist items.

Activities and Documents

Many different project management experts agree that the goals of a project closure report include:

  • Review and evaluate the success of the project
  • Confirm outstanding issues, limitations, and recommendations
  • Outline tasks and activities completed during the project
  • Identify best practices and lessons learned for future projects

Based on these goals, there are a few activities that should be completed. Let's go over them now:

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