Project Integration Management: Definition, Processes & Example

Lesson Transcript
Instructor: Laury Hales

Laury has taught in professional adult education settings for over 10 years and is currently working on a PhD in Organizational Psychology.

Project integration management is the knowledge area in project management that ensures good coordination between project activities. In this lesson, we'll look at the processes involved in project integration management. Updated: 10/31/2019

Project Integration Management

During the course of a project, a project manager may have to schedule tasks, purchase products, address risks, replace project team members, re-schedule tasks, and accomplish many, many other things necessary to ensure successful project completion. Keeping track of these tasks can be overwhelming, and knowing how to manage outcomes when different project processes overlap is crucial. Project integration management helps a project manager coordinate differing project activities.

Possible project tasks needing integration
ProjectIntegration

Project integration management is one of the ten project management knowledge areas and is the element that coordinates all aspects of a project. Project integration management touches all five phases of a project:

  1. Initiating
  2. Planning
  3. Executing
  4. Monitoring and controlling
  5. Closing

When properly performed, project integration management ensures smoothly run and integrated project processes.

Like all knowledge areas in project management, project integration has specific processes the project manager will use. Don't confuse knowledge areas with processes. A knowledge area is a group of knowledge, processes, and deliverables required in a certain specialty. Processes are the actions and steps taken to achieve a certain result.

As an example, think of a technician fixing a washing machine. The technician is proficient in the knowledge area of appliance repair. The technician uses specific steps, or processes, to evaluate the machine, such as unplugging it before opening the motor case.

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  • 2:27 Develop Project…
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Processes of Project Integration Management

In project integration management, there are five processes:

  • Develop project charter
  • Develop project management plan
  • Direct and manage project work
  • Perform integrated change control
  • Close project or phase

Each of these processes contributes to overall project integration management and project success. Let's take a closer look at each.

Develop Project Charter

The project charter formally authorizes the project; it's important that each and every project has a project charter. The project charter is a high-level description of the project goals and the desired deliverables. Additionally, the project charter identifies the project manager and gives him or her authority to request and manage resources for the project.

In our simple example of the broken washing machine, the project charter is equivalent to the owner calling the appliance repair shop and setting up an appointment to have the washing machine looked at. The repair shop agrees to send someone out, identifies the technician, and tells the owner any associated fees for the service. This authorizes the repair shop to send someone and provides a high level description of what will be accomplished.

Develop Project Management Plan

The project management plan is the master plan that includes all planning documents for the project, such as the budget, schedule, resources, and scope statement. The project management plan is a summary and consolidation of the other management plans that provide a quick overview of the entire project. Additionally, it provides project baselines for schedule, cost, and scope. A baseline is the original and approved version of a project plan and is changed only through change management.

In our example, the repair shop will generally send an email confirmation of the phone request to send a technician out to look at the broken washing machine. The email confirmation will generally include the date and time of the appointment or the schedule, the technician assigned, what the technician is coming to do, and any associated costs with the services. In the project management world, these would be the budget, schedule, resources, and scope statement and baselines.

Direct, Manage, Monitor, and Control

During the direct and manage project work process, the work and actions needed to accomplish the project are completed. This is where the project manager directs and leads the project in accordance with the project management plan and implements approved changes to ensure the project's objectives are met.

The project processes, such as scope, schedule, budget, and quality, are monitored to ensure the project stays within scope and on schedule and budget, and produces an acceptable level of quality. Project artifacts are managed, and corrective actions may be taken to control project processes.

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