Project Management Steps

Instructor: Brianna Whiting

Brianna has a masters of education in educational leadership, a DBA business management, and a BS in animal science.

In this lesson we will learn about project management. There are five major steps with project management, and we will walk through each one. The lesson will conclude with a summary and a quiz.

Why Use Project Management

Meet Angie! Angie is the leader of Making Changes, which is an organization that gets together and partakes in community service. The group has done a variety of projects ranging from highway cleanup, planting flowers at the library, restoring playground equipment, and even providing babysitting services from time to time. Whatever the project might be, the group always spends a considerable amount of time planning out every detail from start to finish, in order to be successful. You see, Making Changes understands the value of project management steps, so that they can continue to make an impact in their community with their many projects.

Project Management Definition

So what does project management mean? Well, it is the process of applying skills, tools, and knowledge to a vast range of activities so that project requirements are reached. In other words, project management is the process or a list of steps, which transitions a project from start to finish. Putting those steps into action, allows an organization like Making Changes, to think of a project, design it, launch it, control it, and bring it to a close. The following section will walk us through each of those steps so that we may better understand how project management works.

Steps of Project Management

Let's take a look at the most common steps in project management.

1. Project identification and initiation- During this first phase of project management, an idea for a project is determined, a goal is set, and a project manager is appointed. So take the organization, Making Changes, for example, and their upcoming project 'Smiling Seniors.' In order to make this project a success, they must first get through step one. First, the project needs to be determined. For 'Smiling Seniors', the project entails taking senior citizens to go shopping, partake in an activity, or just go for a walk. The goal is to make sure that every senior has the company of one Making Changes member, so that they can get out of the senior center for the day. Lastly, is the task of assigning a project manager, in which you have been appointed.

2. Planning- The second step outlines the criteria of the project. This is usually done by writing what needs to be done, who will do it, outlining a budget, and setting a schedule. So for 'Smiling Seniors', you write out what needs to be done, such as getting permission from the senior center, and lining out members of the organization who are available to participate in the project. Because you are a volunteer organization, and any activities the senior wishes to partake in is at their own expense, there is no need for a budget. As for a schedule, each member of Making Changes participating in this activity, will be matched up with a senior citizen. They will then plan an activity to complete during the last week of August.

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