Project Time Management: Definition, Process & Techniques

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  • 0:00 Managing Time
  • 0:52 What Is Project Time…
  • 1:35 Project Time…
  • 4:15 Techniques to Remember
  • 5:15 Lesson Summary
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Lesson Transcript
Instructor: Brianna Whiting

Brianna has a masters of education in educational leadership, a DBA business management, and a BS in animal science.

In this lesson, we will learn about project time management. We'll define the term and explore the process as well as three techniques that can help project managers be more efficient with their time. At the end, test your knowledge with a quiz.

Managing Time

At some point in our lives, we have all been in a situation where we simply did not have enough time. Perhaps it was when you ran out of time trying to complete a homework assignment or school project. Or maybe it was when you were trying to run errands but couldn't get them all done.

Time is something we all wish we had more of, but this may be especially true if you are in charge of big project at work. Running out of time before you finish your job can be a disaster for many reasons. You might get in trouble with your boss, disappoint a customer, or even be demoted or fired. Due to the importance of completing projects on time, project management professionals must learn to utilize good project time management skills.

What Is Project Time Management?

Project time management is the efficient use of time by means of good organization, efficient productivity, and proper planning. Project managers, who are tasked with overseeing projects from start to finish, utilize these time management skills to complete their work in the most efficient, cost-effective ways possible. For example, a project manager may develop a sequenced list of tasks that need to be completed, then track employee progress through those steps. Project managers may even implement changes to projects when necessary to make better use of time, and they may keep notes on what went well or what needs improvement to utilize for future projects.

Project Time Management's Process

Project time management can be an overwhelming duty, particularly when projects are large, complex, and involve large numbers of people. Developing a process to better manage time can be helpful. Let's look at a step-by-step process that many project managers turn to:

1. Design and stick to a plan

Before a project begins, a project manager should develop a list of tasks and a projected schedule outlining when each task should be completed. By designing a complete plan, employees know what needs to be done and when. This avoids confusion that may slow down the project and waste valuable time. If every employee knows how the project will unfold, they can be more productive.

2. Focus on the most important tasks

Sure, every task is important to completing a project, but some tasks can be labeled as higher priority. Perhaps those tasks are more difficult to complete, require an expert, are new to the team, or need to be finished before other tasks can be completed. Whatever the reason they are high priority, focusing on completing these tasks helps ensure there's enough time to complete them by the end of the project.

3. Assign tasks

One way that project managers waste time is by trying to do all the work themselves instead of delegating tasks. They may also micromanage, or control and oversee every detail of a job or project, instead of trusting employees to properly complete the assigned tasks. Such practices can be not only frustrating for the team, but they waste time spent on higher-level duties. It also steals attention from overseeing the whole project, because project managers may be too focused on trying to complete one task.

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