Requirements Management Plan: Definition & Example

Instructor: Mike Miller
Have you ever had a project that had a lot of requirements? I have used a requirement managment plan to help make sure that requirements are met and can be traced throughout the project lifecycle.

What is Requirements Management?

Have you ever had a project that a lot of technical detail? I survived a project by using a requirements management plan. A requirement is a capability or feature of the project deliverable that the deliverable has to conform. Ensuring the project deliverable conforms to the requirements a project manager will use calls for a requirement management plan. The process of requirement management begins with defining needed requirements, documenting the requirements and why they are needed, The requirements are then analyzed to make sure that everything is included, and then are prioritized to make sure the most important ones are completed first.

Requirement Management Plan

A requirement management plan generally has three to four sections. The requirements management plan will begin with an Introduction. The Introduction section of the plan defines why the plan is being used and why the requirements are important to manage.

The second section will give an overview of the requirement management. This section will define who is responsible for performing the activities in and processing work flows for the requirements. The section will also discuss reporting tools, procedures and processes that will be used during the project so that each requirement can be managed.

The third section is titled requirements management. This section will discuss constraints and or assumptions that are to be noted when defining requirements, describe and define the requirements that are going to be managed, traceability, workflow and activities, and change management.

Traceability is how the requirement will be tracked throughout the project lifecycle. Workflow is how items will be monitored and the process to insure reviews are completed on time. The change management section typically will refer to the change management plan. The fourth section is appendices that can cover glossary, common terms, references, and approvals.

The Plan in Action


A shipbuilding team of 24 workers has been tasked with bolting steel plates to the frame of an ocean-going cruise ship, which is being launched in 18 months. Before construction can start on the interior of the ship, the exterior of the ship must be completed first. The exterior of the hull is 100,000 square feet, not counting deck and bridge area. Hull completion is due to be finished within six months. The shipbuilders are tasked with completing 1000 square feet of hull daily.

The purpose of this plan is to establish an understanding of how requirements will be identified, documented, analyzed, and managed for the project. The requirements are listed for the successful completion of the project to ensure a turnover to the operations group.

The inputs for the requirements management plan are the Charter and Stakeholder Analysis.

Requirements Management Overview

Roles and Responsibilities (3):

  • The Project Manager: He or she is responsible for the overall implementation of the plan.
  • The Engineering Team: They are responsible for defining design requirements.
  • Quality Control: It is responsible to perform verification procedures to insure that requirements are traceable.


Requirements will be identified during the planning phase, reviewed and documented for approval in section three. Quality Control will perform daily inspections on each area identified and route for review. Any deviations from established metrics will be handled via a deviation notice, routed and approved. Once the deviation notice is approved, work shall stop and deviations corrected prior to continuing work.

Documentation Repository

All project documents, including surfaces shall be archived on the SharePoint and in Electronic Data Management system.

Requirements Management:

Assumptions and Constraints Examples

Assume all products are sourced from approved vendors.

Assume all applicable codes will be used and adhered too.

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