Resource Management in Education: Evaluation & Maximization

Instructor: Yolanda Reinoso Barzallo

Yolanda holds a CELTA Cambridge, a Juris Doctorate, and a Master of Public Administration. She is a published author of fiction in Spanish.

Resource management helps schools use educational funding in an effective way. In this lesson, you'll learn how school administrators and staff can use evaluation and maximization to manage resources in education.

Resource Management

Helen is the principal of a US school with a very diverse population. This population includes:

  • Immigrant students who need to learn English as a second language
  • Students with disabilities who need accommodations
  • Students with poor literacy skills who need special services.

Helen's school is representative of many schools in the US. The presence of diverse students means there is funding for teaching resources to meet the needs of those students. Helen must use principles of resource management, which involves making a strategic plan for organizing and using school resources.

Good resource management helps schools use educational funding in an efficient and effective way.

Helen wants to make sure the resources that exist at the school are appropriate. In addition, she wants to maximize the existing resources. Helen uses an evaluation process to achieve the goal of maximization. Evaluation allows her to analyze how effective the existing resources are as well as their alignment with a concrete goal. Maximization ensures that resources are used in an optimum way to achieve a goal. Let's take a closer look at evaluation and maximization.


There is no fixed formula for evaluating education resources. However, there are four basic steps that typically occur.

Determine What to Evaluate

The first step is to determine which resources need evaluation. The reasons for evaluation can include lack of expected results, complaints from students or personnel, etc. For instance, Helen sees the need to evaluate 'Virtual English for You', a software packet for English learning purposes. English learners have been using this resource for two years now, and their test results have not improved as expected.

Answer Key Questions

The next step involves assessing the situation to determine if resources are in alignment with educational goals. There are two key questions Helen and the evaluation team should answer:

  • What is the initial goal or objective that justifies the existence of the resource?
  • Do the existing resources align with effective instructional leadership?

Let's now see how Helen answers each question when it comes to the purchase of the software:

  • The goal of the software is to provide immigrant students and other English learners with state-of-the-art materials that can enhance their learning experience at the school. This goal justifies the existance of the software.
  • The software includes exercises to develop listening, speaking, reading, and writing skills in English learners. These skills align with the instruction that English language teachers provide.

Analyze Data

The next step in evaluation involves analyzing data to determine whether or not there is any correlation between the resources and the results. Helen and her evaluation team look closely at assessment data and determine that the 'Virtual English for You' software has positively impacted students' language skills for daily communication. However, the data also shows that the software has not impacted students' content-specific (math, social studies, and science) language skills.

It's important to remember that data analysis is not easy. A specialized staff that is trained in analytics will help Helen and other educators get as much information as possible from the available data. Greater amounts of applicable information can really help to make the evaluation more effective.

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