School Suspension Letter Template

Instructor: Derek Hughes

Derek has a Masters of Science degree in Teaching, Learning & Curriculum.

Suspending a student from school is a challenging decision to make. By using a well-worded and considered letter, parents can be made aware of their child's suspension with extreme care, which will reduce the chance of confrontation and misunderstanding.

School Suspension

Student behavior can be monitored and adjusted in a variety of ways. When a student's behavior is too extreme for the classroom teacher to handle alone, the school administration will step in. One response to extreme student behavior is suspension from school. This is a period of time in which the student will not be allowed to return to school due to a violation of the rules.

However, before a suspension can happen, parents must be notified and allowed to meet with administration to discuss their child's behavior. This is where a school suspension letter must be used to communicate with the student and parents.

Components of the Letter

It is important that a school suspension letter be written with care. Therefore, having a checklist of information that should be included is useful when writing the letter. First, you need to include the exact, specific violation that is the cause of the suspension. Next, the specific period of time for the suspension should be outlined, including length, start date, and end date. Finally, contact information and a request for a conference should close the letter, so parents have the option to discuss their child's behavior.

The following is a template you can use when writing your own suspension letter.

School Suspension Letter

Dear Mr./Mrs.Smith (alternative: To the parents/guardians of student's name)

I regret to inform you that John Smith has been suspended from ABC Middle School. He has been suspended for violating the following rules in the student code of conduct:

(Here is where you should include specific references to the code of conduct, how the student violated those rules, and how often.)

The suspension will begin on January 21st and last for 6 days. On January 28th, your child will be permitted to return to school. You are requested to come for a conference to discuss your child's suspension and behavior on January 18th at 3:30 pm. If this time does not work for you, please indicate your earliest availability below.



Please sign and return this letter immediately.

Thank you,

Mrs. Jones

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