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The Redisclosure of Education Records under FERPA

Instructor: Della McGuire

Della has been teaching secondary and adult education for over 20 years. She holds a BS in Sociology, MEd in Reading, and is ABD on the MComm in Storytelling.

In this lesson, we will discuss what redisclosure of education records is, and rules for redisclosing records under FERPA with regards to access to student records.

What is Redisclosure?

There are several legitimate reasons a school may need to disclose a student's records. Those legitimate educational purposes may include reasons that are exempt from protections under the Family Educational Rights and Privacy Act (FERPA). If those records are disclosed to a third party, that third party must protect the integrity of those records as though they were the primary record holder. This third-party use of student records is called disclosure, and if that third party discloses those records to yet another individual, agency or organization, this constitutes a redisclosure and is governed by strict regulations under FERPA.

Rules Governing Redisclosure

When the school is outsourcing educational needs through contractors, volunteers, consultants, tutoring agencies or other service providers, the school and the outside sourcing institution must both ensure that the records are kept confidential. The third party must be held accountable to the same standard of protection under FERPA as those generating the original records.

Outsourcing

Only those individuals who have a legitimate educational interest that has been identified by the original school record holder can have access to any identifiable information regarding those students. For example, let's say a school provides records with identifying information to a tutoring agency for the purpose of improving student test scores. Disclosure of those student records to the tutoring agency requires assurances and privacy protections to those students when that agency then discloses that student data to individual tutors working for the agency. While the tutors may have access to their students' records, those tutors are held to the same standard of privacy as though they were the original record holder within the school, even if they are employed by a commercial for-profit agency under contract by the school.

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