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Using the Eisenhower Decision Matrix to Prioritize Tasks

Instructor: Beth Hendricks

Beth holds a master's degree in integrated marketing communications, and has worked in journalism and marketing throughout her career.

If you need a little help prioritizing your tasks, how about turning to the nation's 34th president? In this lesson, you'll learn more about the Eisenhower Decision Matrix and how to use it to prioritize your tasks.

Priorities, Priorities

Imagine this resume:

  • Five-star U.S. Army general
  • President of Columbia University
  • Supreme Commander of NATO
  • Inventor of the internet
  • Developed NASA
  • Built the U.S.'s Interstate Highway System
  • Oh, and President of the United States

Intimidated, yet? Dwight D. Eisenhower was a go-getter. With responsibilities ranging from commanding the Allied forces during World War II's Normandy invasion, to helping craft the forerunner to the very internet you're accessing today, Eisenhower's days were filled with decisions about urgent and important matters.

Dwight D. Eisenhower was the 34th President of the United States.
eisenhower

As it turns out, even esteemed generals with a resume the likes of Eisenhower's need tools to help them prioritize their day-to-day tasks. So, why would you? Keep reading for a glimpse into the tool that kept the country's 34th president on-task.

What is the Eisenhower Decision Matrix?

The Eisenhower Decision Matrix, sometimes also called the Urgent-Important Matrix, was a system of prioritization used by Eisenhower himself, to help determine the tasks that needed immediate attention, and those that could wait.

The Eisenhower Decision Matrix can help prioritize urgent and important tasks.
eisenhower, matrix, organization, planning, decision, important, tasks

The basic idea is pretty simple: Organizing what's urgent and what's important can help you tackle the biggest projects first, avoid wasting time needlessly and save lesser tasks for later. The matrix itself is a two-by-two design, where each quadrant represents an action and the importance and urgency is established based on where each task is situated.

The four quadrants look like this:

1. Do: Important and urgent tasks get done immediately.

2. Plan: Tasks that are important, but not urgent can be planned for later.

3. Delegate: Urgent tasks that aren't important can be delegated to someone else.

4. Eliminate: Things that aren't important or urgent can be dumped.

The Eisenhower Matrix can be used not only for daily tasks, but for larger, long-term projects by asking yourself two questions:

1. ''What is on my to-do list today?''

2. ''What needs to be accomplished on this project/long-term?''

Using the Decision Matrix

The beauty of the Eisenhower Matrix is its ability to help the user decide what is important and what is urgent. Sometimes, we have a hard time differentiating what is truly urgent versus what is simply important, but can wait.

Urgent tasks are things that need quick attention. That might include things like an impending deadline on a term paper for school, or going to that emergency dental appointment. It may also be an important work meeting or finalizing a proposal you have to deliver in the morning.

Important tasks are things that help us achieve goals, but don't need immediate action. That might include things like watching a webinar training session for work, going to an exercise class or doing research for next year's gala.

So, how do you implement the matrix in your decision-making?

First, take each task separately and ask yourself a series of questions:

1. Do I need to do this today?

If so, it goes in the ''Do'' quadrant because it is both urgent and important.

2. If I don't need to do this today, can I make time for it next week?

If so, it goes in the ''Plan'' quadrant because it is important, but not urgent. Schedule a time for when you can attend to this item later.

3. Since I'm not doing this today and it can wait a few days, can I delegate it?

If your answer is ''yes,'' put it in the ''Delegate'' quadrant and find someone on your team who can handle the matter appropriately.

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