What Are Administrative Procedures? - Definition & Explanation

Lesson Transcript
Instructor: Shawn Grimsley

Shawn has a masters of public administration, JD, and a BA in political science.

Administrative procedures are part of nearly every public and private organization. In this lesson, you will learn what administrative procedures are and why they are important.

Administrative Procedures

Administrative procedures are a set or system of rules that govern the procedures for managing an organization. These procedures are meant to establish efficiency, consistency, responsibility, and accountability.

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  • 0:00 Administrative Procedures
  • 0:17 Importance of Procedures
  • 0:42 Procedures in Private…
  • 1:50 Procedures in Public…
  • 2:42 Lesson Summary
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The Importance of Administrative Procedures

Administrative procedures are important because they provide an objective set of rules by which an organization is governed. They also help establish the legitimacy of management action by ensuring the application of management rules and decisions is done in an objective, fair, and consistent manner. Finally, they help ensure that managers are held accountable for decisions that deviate from the procedures.

Administrative Procedures in Private Organizations

Let's start by addressing administrative procedures in private organizations, such as businesses and non-profits. As we have already noted, administrative procedures are implemented as a set of rules for making decisions regarding key management functions. These rules are objective and usually written in order to ensure consistency and fairness. A perfect example of a set of administrative procedures is the rules, policies and procedures outlined in your typical employee handbook or manual. The typical handbook will outline such procedures as requests for vacation time, sick leave, dress code, company holidays, and grievance procedures. There will usually be a set of administrative procedures that are for the sole use of management, such as procedures governing hiring, firing promotion, and budgeting, just to name a few.

You should keep in mind that administrative procedures are formal rules enacted by the organization. Informal rules that you or your co-workers may create for your own use are not administrative procedures. For example, just because you and your co-workers have a rule that everyone is entitled to one doughnut on doughnut day doesn't make the rule an administrative rule.

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