What is Project Coordination?

Instructor: Saranya Ramachandran

Saranya has a Bachelors in Science focused on Electronics and Telecommunication and a Masters in Business Administration. She has 8 years of Project Management Experience and is PMP Certified.

The lesson explains project co-ordination. Project co-ordination involves communicating several aspects of the project so that the project runs smoothly.

Introduction

A project is a set of tasks that needs to be completed to accomplish a specific goal. Project coordination involves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible, managing meeting minutes, and so on. A project coordinator works very closely with a project manager and is aware of the goals of a project.

Difference between Project Management and Project Coordination

A project coordinator role could be classified as a more entry level role to get into the field of project management. A project manager is ultimately responsible for the success or the failure of the project, whereas the project coordinator handles more administrative tasks. A project coordinator is also sometimes referred to as an executive assistant in a project. However, some project coordinator roles have extensive responsibilities.

Influence of Organizational Structure on projects.

Some organizations are run project based, while others are organized based on functional department. Depending on the type of organizational structure, the project manager's role could vary as having a lot of authority and accountability on the project to less accountability.

A functional organization is grouped by departments and project management is done within the department. The project manager's role and authority is very less and could be considered as a project coordinator role. A projectized organization is grouped by projects giving project managers a lot of authority and accountability. A matrix organization is a combination of projectized and functional organization. A strong matrix leans towards a projectized organization and a weak matrix leans towards a functional organization. Depending on the type of matrix a project manager's role leans towards management or co-ordination.

Responsibilities and Skills of a Project Coordinator

A project coordinator's tasks start after the project plan has been created and approved. A project coordinator organizes meeting, makes sure the project is moving according to plans and escalates any issues. A project coordinator also works on spreadsheets and performs relevant paperwork.

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