English Courses / Course / Chapter

Writing for Your Audience

Lesson Transcript
Instructor: Amy Bonn

Amy has taught college and law school writing courses. She holds a master's degree in English and a law degree.

To be effective, essays and other documents should be written to appeal to their target audience. Learn how to write for an audience by considering fundamental characteristics such as positions, perspectives, and knowledge of the most likely readers. Updated: 08/22/2021

Writing for Your Audience

Have you ever had one of those nightmares where you've been handed a test by a teacher, and it's filled with terms you've never heard of, and it asks questions that you have no idea how to answer? Or maybe you've dreamed that you've received an email from your boss, and she's demanding that you complete a bunch of tasks that you have no idea how to do?

Dreams like that are so stressful because they strike at a fear that we don't know what we're supposed to know or that we've been given tasks that were really meant for some other person, and we're just unprepared to do them. The flip side of this is that we feel comfortable when we're given test questions or job assignments, and we recognize the terminology. We understand the problems that we're being asked to solve. In other words, it's good when something written and the person reading it mesh together well.

It's important in writing that the writer knows and understands his or her audience, and that the writer tailors what he or she writes for that audience. We have an instinctive understanding of this as readers, but what can be a little trickier is learning to do this as writers.

To ensure that you're doing a good job of writing for your audience, there are four important points to keep in mind:

  1. What is the reader's position with respect to you?
  2. What is the reader's perspective? Does the reader have a particular role or position that makes him or her biased about the topic you're writing about, for example?
  3. What level of knowledge does the reader have about your topic?
  4. What do you want your reader to take away from what you write?

An error occurred trying to load this video.

Try refreshing the page, or contact customer support.

Coming up next: Logos, Ethos and Pathos: 3 Ways to Appeal to an Audience in Essays

You're on a roll. Keep up the good work!

Take Quiz Watch Next Lesson
Your next lesson will play in 10 seconds
  • 0:07 Writing for your Audience
  • 1:27 What is the Reader's Position?
  • 2:51 What is the Reader's…
  • 4:10 What Level of…
  • 5:51 What Do You Want Your…
  • 7:51 Lesson Summary
Save Timeline
Speed Speed

What is the Reader's Position?

As you probably already know from school, work and everyday life, it's important to think about your reader's position when you write something. And by position, I mean how that person is situated with respect to you.

It's common sense to know that when we write a paper to submit to a teacher, we're trying to demonstrate what we've learned in class. When we type up a proposal or even just an email to a boss at work, we're trying to do our work well, because our job may depend on it. In each of these cases, we're writing to our superior - our teacher or our boss is above us in some way, and the work that we write reflects that.

When writing something for a teacher or a boss, you should write in a formal tone. In writing, tone is a term we often use to describe our attitude toward our subject matter. A writer's tone comes across in the types of words he or she chooses. For example, in a very formal essay, it's not a good idea to use contractions, and we shouldn't use informal words like 'guy' or 'kid' or conversational phrases like 'tons of.'

Because you'll usually be trying to impress a teacher or a boss with what you write, you should take care to write using a formal tone, to edit and proofread your work carefully, and to be sure that you've fully answered whatever questions you've been asked.

The rules are quite different, of course, if you're sending a quick text message to a close friend. When you're texting a friend, contractions, conversational language, and even emoticons are fine. When writing, it's crucial to remember who your audience is and to tailor your writing style for that audience.

What is the Reader's Perspective?

It's also a good idea to be aware of your reader's general perspective on an issue when you write. For example, many people have an opinion on the issue of whether high school students should be allowed to bring their cell phones into the classroom, and their opinions are often determined by their perspectives - by who they are.

Many teenagers would support or oppose the idea of being allowed to bring cell phones to class simply on the basis of whether having a cell phone in class would benefit them. We could probably expect that the idea would be pretty popular among high school kids, but many teachers, on the other hand, probably wouldn't like the idea too much if they don't want a bunch of distracted kids in their classrooms.

So if you were to write an essay in which you argued in favor of high school students being allowed to have cell phones in class, that essay would be quite different depending on whether you were writing for an audience of high school students or teachers. And that's because we know that the members of those two groups have their own interests in mind.

So if you were to write in favor of allowing cell phones in high school classrooms and your audience were a group of teachers, you'd have to come up with ways that teachers could benefit from that policy. You would have to make an appeal to that group's interests. You might argue, for example, that in the wake of so many violent incidents in schools, allowing students to have cell phones is a basic matter of safety. Clearly, though, a group of teachers would be a much tougher crowd to convince on this issue than a group of high schoolers would be.

What Level of Knowledge Does the Reader Have?

Think back to our nightmare situation from earlier - about having panic-inducing bad dreams about trying to take a test but not understanding any of the words on the sheet or about your boss sending you an email about work that you don't understand.

You definitely don't want your audience's reaction to be horror when they read an essay you've written. (There are, of course, exceptions, but we'll save 'How to Write an Effective Vampire Essay' for another day.)

To prevent a scary reaction on the part of your reader, you should take into account what your reader knows about your topic as you write. The reader's knowledge of your subject might depend in part on his or her age or level of education, for example.

Think about what background information your reader might need to be brought up to speed on your topic. Are there any facts, processes or techniques that need to be explained? Any terms that need to be defined?

Let's say that you're writing about what a lawyer needs to do to get a photograph admitted into evidence during a trial.

To unlock this lesson you must be a Member.
Create your account

Register to view this lesson

Are you a student or a teacher?

Unlock Your Education

See for yourself why 30 million people use

Become a member and start learning now.
Become a Member  Back

Resources created by teachers for teachers

Over 30,000 video lessons & teaching resources‐all in one place.
Video lessons
Quizzes & Worksheets
Classroom Integration
Lesson Plans

I would definitely recommend to my colleagues. It’s like a teacher waved a magic wand and did the work for me. I feel like it’s a lifeline.

Jennifer B.
Jennifer B.
Create an account to start this course today
Used by over 30 million students worldwide
Create an account