About This Chapter
California New Hire Documents - Chapter Summary
The instructors in this chapter explain the documentation process for new hires used by human resource offices in California. You will learn about the recruitment process, the forms that employees complete once they are hired, and the forms that HR must submit throughout the process. You will also be introduced to the different forms that may be necessary depending upon the type of work setting the person is being hired into, particularly those that are legal in nature. You will also learn about the following:
- Employee records retention requirements
- Workplace privacy expectations
- Protection of intellectual property
- Drug and alcohol testing
- New hire package components
- Job offer letters
- Related tax forms
- Background checks
- Non-competes and non-disclosures
- Legality of pre-employment inquiry into disabilities
The concise and engaging lessons in this chapter were created by experts in each area. Each lesson is coupled with an assessment quiz that will allow you to check what you've learned. Video lesson comes with a full written transcript. These concrete documents can be used to enrich your learning experience. As you complete this chapter, you can use the personal dashboard to track your progress.
1. The Hiring Process: How Human Resource Managers Recruit and Hire Employees
When a company is hiring, they need to ensure that they hire the right employees. There are several different steps involved in the hiring process. This lesson explains these steps that include application forms, testing, interviewing, reference checks and health exams.
2. Pre-Employment & Hiring Procedures in California
In this lesson, you will learn about the legal requirements regarding pre-employment & hiring procedures in California. Areas that will be discussed are consumer credit reports, background checks, drug testing, and labor law postings in the workplace.
3. How to Complete Federal New Hire Tax Forms
Taxes are an inescapable part of being an employer or employee. In this lesson, we will look at the form that must be filled out by new employees for tax withholding and the record keeping responsibilities of the employer.
4. Rules for Employee Background Checks in California
In this lesson, we will review some of the rules for conducting employee background checks in California. In addition, we will look at recent updates to the law that protect employee privacy rights.
5. How to Complete California New Hire Tax Forms
In this lesson we'll explain two important California new hire tax forms: state withholding allowance and workers' compensation. You'll also learn how to complete these forms.
6. New Hire Reporting & I-9 Forms in CA: Definition & Purpose
Hiring employees in California can be different from other states. This lesson will look at the new-hire reporting requirements as well as the completion of the USCIS I-9 form.
7. Components of an Employee New Hire Package in CA
Federal law requires certain documents to be included in an employee new hire package. In California, there are additional requirements. This lesson briefly describes each required form or document.
8. Job Offer Letters: Important Terms, Documents & Examples
In this lesson, you will learn important terms that should be included in a job offer letter. You will also learn why the terms are meaningful, and which documents must be signed by both the employer and the employee.
9. California Pre-Employment Inquiries Related to Disabilities
In this lesson we'll explore what constitutes a disability and discuss pre-employment questions you can and can't ask about disabilities according to California state laws.
10. Employee Drug & Alcohol Testing in California
This lesson provides an overview of the legal requirements regarding employee drug and alcohol testing in California. Different situations in which drug and alcohol testing may be conducted will be discussed.
11. Trade Secrets and Patent Protection: Protecting Intellectual Property
A business must decide how to best protect its intellectual property. Sometimes that decision comes down to deciding between using trade secret or patent protection. This lesson explains the key differences between these two intellectual property protections.
12. Fair Competition for Departing Employees: Agreements & Importance
In this lesson we will identify three major types of fair competition agreements that protect a company from economic damage caused by departing employees.
13. Setting Expectations on Workplace Privacy
Both the employee and the company are affected by workplace privacy. This lesson will take a look at some best practices that protect both the employee and the company.
14. Requirements for Employment Records Retention
This lesson will review state and federal employment records retention requirements as specified by law. An overview of retention recommendations under the Federal Americans with Disabilities Act, Family and Medical Leave Act, and Occupational Safety and Health Act will also be provided.
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Other chapters within the PHR-CA/SPHR-CA Certification Exam: Practice & Study Guide course
- Employment Laws & Enforcement Agencies
- California Employee Compensation Law
- Employment & Employee Relations in California
- Workplace Posting Requirements
- California Termination Documents
- California Employment Tax Forms & Requirements
- Benefits & Leaves of Absence in California Employment
- Health, Safety & Workers' Compensation in California