About This Chapter
Below is a sample breakdown of the Writing Technical Documents chapter into a 5-day school week. Based on the pace of your course, you may need to adapt the lesson plan to fit your needs.
|Day||Topics||Key Terms and Concepts Covered|
|Monday|| Connecting with Your Audience Through Writing; |
Understanding the Tone and Voice of Your Message;
Selecting the Best Words for Your Message
| The importance of knowing and appealing to the target audience; |
How personality and attitude are expressed through a message's voice and tone;
Strategies for choosing appropriate words
|Tuesday|| Using Nondiscriminatory Language in Business Communication; |
Using Active Verbs and Active Voice in Business Communication
| Rules for avoiding the use of inappropriate and discriminatory language in business communication; |
Writing concise sentences that are easy to understand
|Wednesday|| Writing Effective Sentences for Business Communication; |
Crafting Strong and Coherent Paragraphs in Business Communication
| The necessity of using good sentence structure in professional writing; |
The transitions, topic sentence and supporting sentences of a coherent paragraph
|Thursday|| Structuring and Organizing Your Message; |
Visual Design of Your Message: Consistency, Balance, Restraint and Detail
| Several methods for structuring a message; |
The importance of elements such as typeface and margins to a message's visual appeal
|Friday|| Parallelism: How to Write and Identify Parallel Sentences; |
Examples of Parallel Structure in Technical Writing
| Techniques for writing balanced sentences; |
Using the same style of grammar and form when writing technical documents
1. Connecting With Your Audience Through Writing
Connecting with your audience through writing is a necessity in the work place in order to garner the needed response. Investigating the audience's background and enabling certain steps will position your message to deliver the greatest impact.
2. Understanding the Tone and Voice of Your Message
Understanding the tone and voice of your message is critical to the overall presentation of your written communication. In business, the overall tone should be professional and courteous regardless of whether the message is positive or negative.
3. Selecting the Best Words for Your Message
Workplace communication depends upon delivering messages effectively through the use of professional writing. It is critical to understand how to select the best words for your message.
4. Using Nondiscriminatory Language in Business Communication
In this lesson, you'll learn the importance of avoiding discriminatory language in business communication. We will look at why it is essential to use the correct word choices when discussing gender, age, disability, ethnicity and sexual orientation.
5. Using Active Verbs and Active Voice in Business Communication
The use of active verbs and an active voice in business writing will allow you to create communication that is clear, direct and easy to understand. Passive voice should be avoided as it can cause confusion and misunderstanding in your messages.
6. Writing Effective Sentences for Business Communication
Business writing hinges on the ability to craft well-developed sentences. Learn about four different types of sentence structures that can be used to build a professional, well-received message.
7. Crafting Strong and Coherent Paragraphs in Business Communication
Employers view the ability to write effectively as a necessary skill. Crafting strong and coherent paragraphs in business communications allows a message to reach the intended receiver effectively.
8. Structuring and Organizing Your Message
In order to build an effective business message, it is important to structure your communication so that the receiver understands the flow of ideas. This lesson explains six different formats to consider when writing your message.
9. Visual Design of Your Message: Consistency, Balance, Restraint & Detail
The visual design of your message is critical to the successful delivery of your ideas. Consistency, balance, restraint and detail are the four key areas that need to be addressed to allow a professional impression of your work.
10. Parallelism: How to Write and Identify Parallel Sentences
Sentences that aren't parallel sound funny, even if they look perfectly correct at first glance. Learn what makes a sentence parallel, how to revise a sentence to make it parallel, and how to write beautiful, balanced sentences of your own.
11. Examples of Parallel Structure in Technical Writing
It is important to use parallel structure in order to create clear and concise technical writing. This video defines parallel structure, provides examples of correct and incorrect parallel structure, and shows how parallel structure might look in different forms of technical writing.
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Other chapters within the Technical Writing Syllabus Resource & Lesson Plans course
- Technical Writing Basics Lesson Plans
- Prewriting Lesson Plans
- Technical Editing & Rewriting Lesson Plans
- Parts of a Technical Document Lesson Plans
- Usability Testing & Technical Writing Lesson Plans
- Informal Technical Reports Lesson Plans
- Formal Technical Reports Lesson Plans
- Business Reports and Proposals Lesson Plans
- Technical Correspondence Lesson Plans
- Writing Resumes & Cover Letters Lesson Plans
- Technical Instructions Lesson Plans
- Technical Manual Writing Process Lesson Plans
- Proposal Writing Process Lesson Plans