Should I Become a Document Control Manager?
Document control managers are responsible for the creation, maintenance and distribution of a company's electronic and paper documentation. Job duties may include converting hard copies to electronic ones, setting up document management procedures, filing, performing audits, updating and archiving documents, meeting with vendors and troubleshooting documentation issues.
Although document control managers hold a more senior position than other administration specialists who regularly handle documentation, like bookkeepers, accountants and auditing clerks, they all spend most of their work day in a comfortable office environment. They mostly work on computers and might have to deal with the stress of ensuring their documentation systems meet company or outside auditing regulations. The U.S. Bureau of Labor Statistics reported a median annual salary of $37,250 for bookkeepers.
|Degree Level||Varies; bachelor's degree preferred by some employers|
|Degree Field||Business administration, information technology, or other related degree field|
|Experience||Varies; typically 3-10 years|
|Key Skills||Self-starter; organizational, analytical, interpersonal, mult-tasking, speaking, and writing skills; attention to detail; experience with vendor audits and familiarity with GXP Standard Operating Procedures; knowledge of document creation and maintenance procedures, Windows OS, MS Office, SharePoint, Oracle Primavera, Adobe Acrobat, Enterprise Resource Planning, and Project Wise; ability to travel for some positions|
|Salary (2015)||$37,250 (median salary for bookkeepers)|
Sources: Bureau of Labor Statistics
Document control managers can work in a variety of fields, and some employers require candidates to have a bachelor's degree combined with related professional experience. Common requirements include a bachelor's degree in business administration, information technology or another related degree field and 3-10 years of experience. In addition, you'll need to be a self-starter; have excellent speaking, writing, organizational, analytical and interpersonal skills; pay attention to detail; be able to multitask; have experience with vendor audits; be familiar with GXP Standard Operating Procedures; have knowledge of document creation and maintenance procedures, Windows OS, MS Office, SharePoint, Oracle Primavera, Adobe Acrobat, Enterprise Resource Planning and Project Wise; and be able to travel for some positions.
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Steps to Become a Document Control Manager
Let's find out what steps you'll need to take to become a document control manager.
Step 1: Earn a Bachelor's Degree
While a bachelor's degree isn't required for all jobs, some employers prefer candidates who have completed a degree program in a field such as business administration, information technology or a related field. A business administration degree program may cover financial management, business writing and communication, business ethics, leadership and management and management information systems. A major in information technology may include coursework in fundamentals of database systems, Web development, programming logic, project management, network management and client/server operating systems.
Take additional courses in software. Training courses for software programs such as Primavera or Microsoft SharePoint can be useful for document control managers.
Step 2: Gain Experience
Administrative assistant and administrative specialist jobs offer experience in records systems along with advancement opportunities to supervisory roles. Companies hiring document control managers prefer candidates to have previous experience working in a management position. Vendor audit and record-keeping experience may be preferred, as well as experience with document control software and processes. Once the necessary experience is obtained, candidates can advance in their career to a document control manager position.
Take an interest in accounting practices. There is a tremendous amount of crossover between the skills necessary to be a successful bookkeeper or accountant and those necessary for a document control manager. Staying on top of accounting practices allows document specialists be on top of their field.
Step 3: Advance Your Career
Depending on the specific nature of one's workplace, document control managers might consider pursuing a relevant license or certificate. Gaining these will give employers confidence that the employee has the skills to carry out complex managerial tasks that will keep the company in the forefront of their field.
To become a document control manager, you may need a bachelor's degree, but experience in the field is often the most important requirement.