Become a Payroll Coordinator: Education and Career Roadmap

Research the requirements to become a payroll coordinator. Learn about the job description, and read the step-by-step process to start a career as a payroll coordinator.

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Should I Become a Payroll Coordinator?

Payroll coordinators oversee the work of payroll clerks and timekeepers. Coordinators verify employees' time worked, process payroll checks, and correct any discrepancies. Training new clerks on payroll systems is another job duty. They are responsible for multiple payroll accounts and serve as liaisons between payroll and other departments within an organization. There are many employment opportunities available for payroll coordinators, including jobs at corporations, banks, medical offices, and government entities. Most workers find full-time work and need to put in overtime.

Career Requirements

Degree Level High school diploma is standard, though many employers prefer those with an associate's degree
Degree Field Accounting or related field
Experience Two or more years of payroll processing experience
Certification Voluntary payroll certification is available
Key Skills Interpersonal communication, time management, organizational, problem solving, critical thinking, and mathematics skills; knowledge of word processing, spreadsheet, accounting, timekeeping, and human resources software; experience with Kronos or PeopleSoft payroll systems; working knowledge of a 10-key calculator; firm grasp of federal, state and local laws, garnishments, taxes, and workers compensation issues
Median Salary (2016)* $44,013

Sources: Job postings by employers (November 2012), American Payroll Association, O*NET OnLine, U.S. Bureau of Labor Statistics, *

Steps to Be a Payroll Coordinator

Step 1: Attain an Education

An entry-level position in a payroll department requires a high school diploma. Classes in mathematics and computers will help teach the skills necessary for working in payroll. While not all employers require a payroll coordinator to have a degree, some employers seek candidates with an associate's degree in accounting, bookkeeping, or business.

Step 2: Gain Experience

Payroll coordinators, who are also known as payroll supervisors or payroll administrators, have two or more years of payroll experience. Payroll coordinators may learn many of their skills on the job, most likely starting with an entry-level position as a payroll assistant or practitioner. In some cases, payroll coordinators work as payroll systems coordinators, acting as departmental liaisons for all those involved in processing payroll, which includes the data and information technology departments.

Step 3: Consider Certification for Career Advancement

The American Payroll Association offers two voluntary certifications for individuals working as payroll coordinators. The Fundamental Payroll Certification is for entry-level payroll workers, while the Certified Payroll Professional designation is designed for individuals with at least three years of payroll experience. Each credential requires candidates to pass an examination to verify understanding and knowledge of the occupation. An examination is also required for the annual certification renewal.

Payroll coordinators need a couple of years' experience processing payroll as well as a minimum of a high school diploma, though employers might prefer candidates with an associate's degree in accounting, business, or bookkeeping.

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