Billing & Receiving Clerk: Job Description, Duties & Career Info

Sep 14, 2019

Billing and receiving clerks require little formal education. Learn about the training, job duties, salary expectations and job growth projections to see if this is the right career for you.

A billing and receiving clerk is an entry level position that requires a high school diploma or GED certificate. Necessary skills for this position include a knowledge of computer software, an understanding of math and finance, and the ability to pay strict attention to details.

Essential Information

Billing and receiving clerks work in a variety of industries and are primarily responsible for preparing, issuing and processing invoices and payments, as well as maintaining financial records of customers. These workers should be detail-oriented and proficient in mathematics. This entry-level position usually requires a high school diploma and the ability to use basic computer software. This field of employment is growing faster than average, the U.S. Bureau of Labor Statistics (BLS) reported in 2015, especially in healthcare industries.

Required Education High school diploma or GED certificate
Other Requirements Proficiency in relevant computer software
Projected Job Growth 10% from 2018-28*
Median Salary $37,800 (2018)*

Sources: * U.S. Bureau of Labor Statistics (BLS).

Job Description

A billing and receiving clerk compiles information needed for billing purposes. Individuals in this position work as billing, posting and calculating machine operators, statement clerks or cost and rate clerks. While a college degree is typically not required, a high school diploma and working knowledge of basic computer software skills are necessary.

Billing clerks work in a variety of fields. In the healthcare industry, health insurance billing clerks process medical and dental insurance claims and determines how much out-of-pocket expenses a patient must pay. Administrative billing clerks may work in larger companies where they are responsible for a singular source of purchasing transactions.


Billing and receiving clerks perform duties such as compiling, analyzing and recording bills, preparing and issuing invoices and providing customer service. They are responsible for issuing monthly statements, keeping customer files updated with current invoices, bills and contact information. These individuals are also expected to keep track of transactions and to follow up on discrepancies between shipping logs and invoice registers.

A successful billing and receiving clerk must be detail oriented, have a keen knowledge of mathematics and finances, a good understanding of computers and of billing software programs.

Career Information

According to the BLS, employment of billing and posting clerks was expected to grow 10% between 2018 and 2028, which is faster than average. Job opportunities should be particularly strong in the healthcare sector.

Salaries for billing and receiving clerks vary depending upon experience, location and the type of company. According to the BLS, billing and posting clerks made an average annual salary of $37,800 in May 2018.

The most popular industries hiring billing and receiving clerks in 2018 were offices of physicians, and accounting, tax preparation, bookkeeping, and payroll services, according to the BLS. Some of the primary duties involved in this profession are issuing invoices, customer service, and updating customer files. No special training is needed to get a job, but an understanding of basic math and computer operation are required.

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