Bookkeeper - QuickBooks Specialist: Career Summary

Sep 09, 2019

Learn about the education and preparation needed to become a bookkeeper and QuickBooks specialist. Get a quick view of the requirements as well as details about degree programs, job duties and certification to find out if this is the career for you.

QuickBooks is computer software designed to help a company's accounting and is often used by small businesses. Bookkeepers and QuickBooks specialists are the ones who maintain the finances and records for a company. A high school diploma may be all someone needs to enter the job path of bookkeeping but most employers will prefer people with training in QuickBooks either through certification or associate's degree programs.

Essential Information

QuickBooks is accounting software typically used by small businesses. Bookkeepers and QuickBooks specialists are vital to the operation of companies and the maintenance of finances and records for such groups. Although it is possible to enter this career with a high school education and knowledge of QuickBooks, completion of a training program in the field, such as a certificate or associate's degree in bookkeeping, is preferred. A two-day class preparing students for the certification offered by QuickBooks is also available.

Required Education High school diploma at minimum; certificate, associate's degree, or other training in bookkeeping preferred
Certification Voluntary designations available through QuickBooks and the American Institute of Professional Bookkeepers
 Median Salary (2018)   $40,240 (for all bookkeepers, accountants, and auditing clerks)*
 Projected Job Growth (2018-2028)  -4% decline (for all bookkeepers, accountants, and auditing clerks)*

Source: *U.S. Bureau of Labor Statistics

Career Summary

Bookkeepers are responsible for maintaining the financial records of organizations. They are typically responsible for monitoring all transactions, utilizing their specialties in QuickBooks or other software to track cash flow. Bookkeepers also use specialized software, like QuickBooks, to monitor data, issue reports and track complex financial data such as share value, tax liabilities and depreciation.

Bookkeepers employed with small businesses often use QuickBooks as a vital tool to assist in keeping track of payments, organizing client information and analyzing finances. It also allows a user to customize the program to meet the individual needs of that company. QuickBooks also assists bookkeepers in performing specialized functions that increase efficiency.

Career and Economic Outlook

According to the U.S. Bureau of Labor Statistics (BLS), bookkeepers, auditing and accounting clerks will have a predicted 4% job decline for the years 2018-2028. The BLS stated that these workers earned $40,240 as a median annual wage in 2018.

Required Education

A high school diploma may be all that's required for employment as a bookkeeper, but most companies prefer individuals with some sort of training in bookkeeping and, in some cases, QuickBooks. Training for aspiring bookkeepers may be in the form of a certificate or associate's degree program. QuickBooks is often part of the curriculum. Additionally, students learn about general ledgers, financial transactions, payroll accounting and computerized accounting.


QuickBooks training is available at many community or vocational colleges. Intuit offers a 2-day training class designed for bookkeepers, accountants or small business owners. The class is designed to prepare students to take the QuickBooks certification exam. The American Institute of Professional Bookkeepers offers a Certified Bookkeeper designation for individuals who pass a 4-part test and have at least two years of experience in bookkeeping (

QuickBooks is a specialty computer program designed for accounting and is typically used by small businesses. Bookkeepers and QuickBooks specialists may not need more than a high school diploma but most businesses will look for those with extensive training, whether through certification or college programs. The job market for accountants is currently shrinking, but those who can break in may find themselves earning a median salary of $ 40,240 a year.

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