Experience or a high school diploma may be sufficient to begin a career as a clerical file clerk. Some employers may require clerks to sign a confidentiality agreement and undergo a background check as a condition of employment. Completing a postsecondary administrative or clerical program may increase job prospects for those seeking employment in this field.
Clerical file clerks generally work in offices and are responsible for preparing and managing files containing documents, such as forms, general correspondence, letters, invoices and receipts. File clerks may also be required to perform other administrative and clerical office functions. No formal education is required for this career, though many employers prefer clerks with a high school education.
|Required Education||None mandatory; certificates and associate's degrees in clerical service or administrative support are available|
|Projected Job Outlook (2018-2028)*||-13% for all file clerks|
|Median Salary (2018)*||$31,700 for all file clerks|
Source: *U.S. Bureau of Labor Statistics
Education Requirements for Clerical File Clerks
Though no formal degree is required, most employers seek an applicant with a minimum of a high school diploma or equivalent. Some employers may accept prior file clerking experience in place of a high school diploma.
File clerks may choose to complete an administrative or clerical services educational program. These programs can be found at technical schools, community colleges and some 4-year colleges. Course topics may include effective communication, filing, typing, preparing correspondence and operating office equipment.
Some file clerk jobs, such as file clerk postings advertised on Monster.com, require applicants to be at least 18 years of age, sign a confidentially agreement and consent to a criminal background check. These requirements vary by employer.
Career Information for Clerical File Clerks
Clerical file clerks create and maintain file records, assign alphabetical or numerical record identifiers and respond to questions regarding retrieving, destroying or transferring files. In addition, file clerks may also perform other duties, such as opening and distributing mail, typing, examining documents for accuracy, operating general office equipment and maintaining computer files. File clerks may also organize reference material and sort magazines, publications and books.
File clerks must understand general office procedures and possess strong time management skills. Other necessary skills include effective oral and written communication, computer keyboarding and office applications, and basic math skills.
As new technology emerges, files clerks may be required to transfer paper documents to computerized files. This entails preparing documents for scanning by removing any clips or staples and storing the file in an electronic format. The document is then stored in a centralized facility for long-term storage or destroyed.
Because more organizations are moving to digital files, file clerks are expected to see a thirteen percent decrease in employment opportunities between 2018 and 2028, according to the U.S. Bureau of Labor Statistics (BLS). In May 2018, the BLS reported file clerks were paid a median salary of $31,700.
Clerical file clerks prepare and manage files in an office. They may also open and distribute mail, type documents, review documents for accuracy and operate office equipment.