Businesses require a lot of paperwork, and many business executives can't keep up with the scheduling and documentation involved for their work. For this purpose, some executives have executive secretaries or executive administrative assistants, also known as corporate administrative assistants. This article relates information about the education and employment of corporate administrative assistants.
Corporate administrative assistants play integral roles at offices. They are responsible for ensuring that businesses run smoothly by coordinating schedules, supporting others and facilitating office communication, among many other responsibilities. The minimum education requirement is a high school diploma, though some employers may require postsecondary education, such as a certificate or associate's degree.
|Required Education||High school diploma or equivalent; postsecondary certificate or degree is common|
|Projected Job Growth (2018-2028)*||-20% for executive secretaries and executive administrative assistants|
|Median Annual Salary (2018)*||$59,340 for executive secretaries and executive administrative assistants|
Source: *U.S. Bureau of Labor Statistics
Corporate Administrative Assistant Educational Requirements
Although some positions do not require a college education, the U.S. Bureau of Labor Statistics (BLS) reported that a growing number of employers now require corporate administrative assistants to hold postsecondary education (www.bls.gov). Students can enroll in an administrative assistant or office professional associate's degree program. There are also programs available in administrative support with a corporate focus. Common areas of study for corporate administrative assistants include English composition, bookkeeping, office technology and software, data entry, transcription and letter writing. Students might also need to participate in an internship to gain hands-on assisting experience.
An administrative assistant or office professional certificate might be sufficient to work as a corporate administrative assistant. Students can also find administrative leadership certificate programs, which cover management methods and leadership strategies for those who want more advanced corporate positions overseeing other administrative assistants.
Corporate Administrative Assistant Career Summary
Corporate administrative assistants often work under executives in fast-paced corporate environments. Since corporate administration is usually a more advanced position than that of a secretary, there are generally more job responsibilities. Corporate assistants might produce presentations, conduct research, train employees, manage other secretaries or write memorandums. They may also interact with clients and customers to schedule appointments, answer phones or field questions.
Corporate administrative assistants rely heavily on technology skills, as much of their time is spent using word processing, editing, spreadsheet and bookkeeping software. In some cases, corporate administrative assistants use technical skills to install computer, Internet or phone systems in offices. Along with a solid foundation of technology skills, these types of assistants must be organized, efficient, reliable and possess excellent communication skills.
Corporate administrative assistants are often hired by management companies, and competition can be steep. The BLS predicted a moderate decline in the number of jobs for executive secretaries and executive administrative assistants for 2018-2028. The BLS reported that those with the most technical knowledge and professional experience might find better employment opportunities. The median annual salary for these professionals in 2018 was $59,340, according to the BLS.
Positions for corporate administrative assistants are in decline in part because, with the help of new technologies, many managers and executives are taking on the scheduling and correspondence duties that assistants used to provide. In addition, one corporate administrative assistant can expect to work for multiple managers, reducing the number of required employees for a business. Even so, many businesses will still have use for computer savvy corporate administrative assistants.