Court Secretary: Job Description, Duties and Requirements

Court secretaries require no formal post-secondary education. Learn about the training, job duties and possible certification requirements to see if this is the right career for you.

View popular schools

A court secretary is responsible for organizing, archiving, and maintaining legal documents for law professionals. Although some states require certification to work as a court secretary, a high school diploma or GED is generally sufficient for this position, although many employers prefer court secretaries to have completed at least some college.

Essential Information

Individuals with secretarial skills who are also interested in legal proceedings may want to check out a career as a court secretary. Court secretaries, often referred to as court clerks, archive and create a variety of legal documentation for court officials. Education above a high school diploma or GED may not be necessary to get a start in this career, but completing a few college courses is increasingly expected by employers. Moving up in this field usually requires a degree. For some jobs, certification is needed.

Required Education High school diploma or GED; at least some college preferred
Other Requirements Certification required in some states
Projected Job Growth (2014-2024)* 4% for court, municipal and license clerks
Median Salary (2015)* $35,850 for court, municipal and license clerks

Source: *U.S. Bureau of Labor Statistics

Court Secretary Job Description

Judges, lawyers and other legal professionals rely on court secretaries to maintain and retrieve legal documents required for specific cases. This career requires strong organizational and communication skills in addition to an ability to withhold confidential information. Many secretaries use this job as a starting point for more advanced legal positions, such as court administrator.

Court Secretary Duties

Court secretaries manage the day-to-day inflow and outflow of legal files through the court system. Specific duties can include processing court orders, such as probation or sentencing orders. They might also record dispositions, answer questions from the public and explain court procedures to involved parties, as well as contacting witnesses and attorneys to collect information for court officials. Sometimes clerks assist paralegals and lawyers in database research. Additionally, court secretaries conduct a range of administrative duties, like answering phones and stocking office supplies.

Find schools that offer these popular programs

  • Court Reporting
  • Legal Administrative Assistant or Secretary
  • Legal Assistant or Paralegal

Education and Training Requirements for Court Secretaries

According to the U.S. Bureau of Labor Statistics, entering a career as a court secretary does not require formal training; however, employers may favor applicants who have at least some post-secondary education, and some may prefer an associate's degree. In fact, O*Net OnLine reveals that, as of 2015, approximately 20% of these workers had completed at least some college or held 2-year degrees. Due to the relatively low requirements, court secretaries usually undergo on-the-job training after obtaining employment. Some positions may require advanced education and certification. For example, secretaries employed by Texas courts need to complete a state-administered certification program. Additionally, upper-level positions in this field may require a bachelor's degree coupled with experience.

Employment Outlook and Salary Information

In 2015, court, municipal and license clerks earned an annual median salary of $35,850, according to the U.S. Bureau of Labor Statistics (BLS). Employment growth for these clerks during the 2014-2024 decade is expected to be 4%, a little below average, per the BLS.

In addition to the general administrative duties a court secretary performs, some of the responsibilities of this position include gathering witness information for court officials, processing court orders, and recording dispositions. It is very important that candidates possess strong organizational skills. A high school diploma or equivalent is all that is typically required, although many employers want to see some post-secondary schooling or an associate's degree.

Next: View Schools

What is your highest level of education?

Some College
Complete your degree or find the graduate program that's right for you.
High School Diploma
Explore schools that offer bachelor and associate degrees.
Still in High School
Earn your diploma or GED. Plan your undergraduate education.

Schools you may like:

Popular Schools

The listings below may include sponsored content but are popular choices among our users.

    • MS in Criminal Justice
    • Master of Science in Legal Studies
    • Undergraduate in Legal Studies
    • BS in Legal Support and Services
    • BS in Legal Support and Services - Paralegal
    • BS in Criminal Justice
    • AAS in Legal Support and Services
    • AAS in Criminal Justice
    • Pathway to Paralegal Postbaccalaureate Certificate

    What is your highest level of education completed?

  • What is your highest level of education?

    • B.S. in Legal Studies
    • A.S. in Criminal Justice
    • A.S. in Legal Studies

    Education Level:

    • Criminal Justice (Bachelor)
    • Criminal Justice (Associate)

    What year did you graduate High School / Receive GED?

  • What is your highest level of education?

    • Master of Arts in Law - Criminal Justice
    • Bachelor of Arts in Leadership Studies - Criminal Justice
    • Bachelor of Science in Criminal Justice
    • Bachelor of Science in Paralegal Studies
    • Bachelor of Science in Professional Studies - Criminal Justice

    What is your highest level of education completed?

    • Paralegal Studies
    • General Practice Paralegal

    What is your highest level of education?

  • What is your age?

    • Criminal Justice - Bachelor

    What is your highest level of education?

    • Career Diploma - Virtual Assistant
    • Career Diploma - Legal Secretary

    What is your highest level of education?

Find your perfect school

What is your highest level of education?