Document Control Clerk: Job Description and Education Requirements

Sep 12, 2019

The main priority of a document control clerk is to create and file important documents. They often work with computers, scanners, and other electronic office equipment. Most document control clerks begin work with only a high school diploma.

Essential Information

Document control clerks maintain records and could be responsible for assisting associates in preparing reports and presentations. Education requirements vary, with a high school education required at minimum, and some employers preferring candidates with some college education. Applicable skills for the profession include computer knowledge and data entry proficiency. Job duties vary, depending on the position.

Required Education High school diploma or GED certificate
Projected Job Growth (2018-2028) -4% (general office clerks)*
Median Annual Salary (2018) $32,790 (general office clerks)*

Source: *U.S. Bureau of Labor Statistics (BLS).

Job Description

Document control clerks categorize, file and retrieve documents using specific classification and organization systems. Clerks are responsible for the orderly recording and keeping of physical and electronic documents, including distributing new documents and discarding obsolete records. Clerks might be required to keep records and logs of document retrievals, updates, distributions and removals.

Some employers require document control clerks to have specific knowledge of a particular industry and business in order to check documents for duplicate, missing or incorrect information. Businesses also employ clerks to collect data and work with other departments, such as engineering or information technology, to create technical manuals, flow charts and project plans. In addition, clerks could have administrative responsibilities, such as scheduling meetings, photocopying, faxing, taking notations or assisting in preparing presentations.

Salary and Career Outlook

According to the U.S. Bureau of Labor Statistics (BLS), clerks earned a median annual salary of

$32,790 as of May 2018. The BLS estimated that employment would decrease 4% for all general office clerks between 2018 and 2028. Those with a variety of skills were expected to have the best job opportunities.

Education and Skill Requirements

Most employers accept applicants with a high school diploma or GED certificate, but many also ask for several years of experience or training. Several community colleges, vocational schools and universities offer office management courses and degree programs that offer training in office equipment use and procedures.

Some common skills sought for document control clerks include computer proficiency, accuracy, communication and writing. Employers might require working knowledge of specific software, such as Microsoft office or AutoCAD.

Document control clerks are in charge of the large amount of paperwork required to run an office efficiently. While the U.S. Bureau of Labor Statistics predicts slow growth for this position, good job opportunities should be available for high school graduates who are proficient in relevant computer applications.

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