Facilities Coordinator: Job Description, Duties and Requirements

Learn about the education and preparation needed to become a facilities coordinator. Get a quick view of the requirements and details about degree programs, job duties and necessary skills to find out if this is the career for you. View article »

View Popular Schools

An error occurred trying to load this video.

Try refreshing the page, or contact customer support.

94% college-bound high school students
…said it was important to communicate with colleges during the search process. (Source: Noel-Levitz 2012 trend study)

Select a school or program

View More Schools
Show Me Schools
  • 00:01 Essential Information
  • 0:37 Job Description
  • 1:11 Job Duties
  • 1:53 Job Outlook & Salary
  • 2:17 Requirements

Find the perfect school

Video Transcript

Essential Information

Degree Level Associate degree; bachelor's often preferred for management positions
Degree Field(s) Business or related field
License/Certification Voluntary certification from the International Facilities Management Association
Experience 2-3 years of experience working in facilities, project management, or real estate
Key Skills Strong written/oral communication, organizational, and multi-tasking skills; ability to work well in a fast-paced environment; basic computer skills and use of Microsoft Office
Job Outlook (2014-2024) 8% increase
Median Annual Salary (2015) $86,110 (for administrative services managers)

Source: U.S. Bureau of Labor Statistics

Facilities coordinators typically work under a facilities manager to maintain office equipment, physical space and telecommunications systems for a single building. Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems. These professionals are typically required to hold an associate's degree at minimum, but a bachelor's degree and relevant work experience are often necessary for managerial positions.

Job Description of a Facilities Coordinator

Facilities coordinators manage building and equipment maintenance schedules, test building security systems and prepare for emergencies by creating action plans. In a large organization, such as a university, a facilities coordinator may be responsible for the maintenance and security of one building and referred to as the building coordinator. Facilities coordinators may be involved in planning for the future building space and supply needs of an organization. Coordinators communicate daily with supply vendors and update company executives regularly.

Duties of a Facilities Coordinator

Facilities coordinators schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans. Applying for required environmental permits may be included in a facilities coordinator's job duties. Facilities coordinators review furniture needs and keep the office supply and kitchen areas stocked. Some positions require coordinators to work in an administrative assistant capacity in addition to maintenance coordination.

While there is overlap between facilities coordinators and facilities managers, managers also perform cost-benefit analysis and hire new employees. Facilities managers may be in charge of multiple buildings, each with their own facilities coordinator.

According to the U.S. Bureau of Labor Statistics (BLS), the demand for facility managers is predicted to grow, with an estimated 8% increase in employment of administrative services managers from 2014 to 2024 (www.bls.gov). The BLS reported in May of 2015 that the median annual salary for administrative services managers was $86,110.

Requirements for a Facilities Coordinator

Typically, facilities coordinators are required to have earned an associate's degree, but in many cases, a bachelor's degree is preferred. Facilities team members need strong written and oral communication skills. They need to be able to stay organized while multi-tasking and work well in a fast-paced environment.

Facilities coordinators work with computers and are required to be proficient with Microsoft Office programs. According to job ads on Monster.com in December 2010, applicants needed 2-3 years of experience working in facilities, project management or real estate prior to working as a facilities coordinator.

With education and experience, facilities coordinators may advance to a facilities manager. Managers are required to hold a bachelor's degree in a related field. In many cases, at least four years of experience working in facilities maintenance or coordination is required to become a manager. The International Facilities Management Association offers a Facility Management Professional credential designed for facilities workers, including facilities coordinators, interested in advancing in their careers (www.ifma.org).

Next: View Schools

Popular Schools

The listings below may include sponsored content but are popular choices among our users.

    • High School Diploma

    What is your age?

  • 2
    Southern University at Shreveport
  • 3
    Southern Methodist University
  • 4
    Madison Area Technical College
  • 5
    Fitchburg State University
  • 6
    CUNY New York City College of Technology
  • 7
    Butler County Community College

Find your perfect school

What is your highest level of education?