High School Registrar: Job Description, Outlook and Requirements

Sep 18, 2019

High school registrars keep student records of grades, attendance and other facts. Training to become a high school registrar usually takes place on the job. Associate degree programs are available that can give registrars experience in clerical tasks and responsibilities.

Essential Information

High school registrars maintain student records, either in schools or in school system offices. A high school education is usually sufficient for employment, although some employers prefer someone with some college training. A period of on-the-job training is generally required. Applicants should be familiar with office technology and administrative procedures. PayScale.com notes that proficiency in Microsoft Excel is linked to increased pay for registrars.

Required Education High school diploma, but some employers prefer an associate's degree
Projected Job Growth (for information clerks) 0% from 2018-28*
Median Salary $35,787 (2019)**

Sources: * U.S. Bureau of Labor Statistics (BLS), **PayScale.com

Job Description

High school registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. Otherwise, the skills required for this position are similar to those of many other clerks and administrative assistants, and these duties may also be part of the position. In addition to understanding both the school's systems and general office technologies, high school registrars may also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Salary Information and Employment Outlook

According to the U.S. Bureau of Labor Statistics, most types of information and record clerks, including high school registrars, were expected to experience minimal or no change employment growth from 2018-2028. Partially because of the shift toward computer-based record keeping, clerk duties are being taken over by others as these positions become rarer (www.bls.gov). The BLS doesn't maintain figures specifically for high school registrars, but according to PayScale.com, the median salary for this profession was around $36,000 in September 2019.

Training Requirements

High school registrars typically undertake on-the-job training. Because of the nature of the work, registrars should be comfortable with standard office equipment and computer applications, such as word processing, spreadsheets, and databases. Being a high school registrar requires the ability to adapt to changing situations and priorities, excellent communication skills, and the ability to work with confidential information in a careful and detailed way.

Education Requirements

For high school registrars, educational requirements vary by position and school district; generally schools either require a high school diploma or an associate's degree. Familiarity with office software may be gained in educational settings, but may also come from previous work experience.

High school registrars must be comfortable with office computer software and equipment, and they should be prepared to handle administrative tasks, including sensitive and confidential information. A high school diploma may be all that's required, but some employers prefer someone who has completed an associate's degree program.

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