Hospital Records Manager: Job Description and Career Information

Sep 16, 2019

Learn about the education and preparation needed to become a hospital records manager. Get a quick view of the requirements as well as details about degree programs, job duties and voluntary certification to find out if this is the career for you.

In addition to holding a bachelor's degree, a hospital records manager may consider obtaining certification in order to advance in the field. The salary of a hospital records manager varies depending on the level of education achieved and the credentials held, as well as the budget of the facility where the manager works.

Essential Information

Hospitals rely on accurate patient records in order to deliver quality care and ensure that both patients and insurers are billed properly. A hospital records manager makes sure that information is compiled accurately and that appropriate steps are taken to ensure patient confidentiality. A bachelor's degree in health information management or a related field is generally required, and voluntary certification is available.

Required Education Bachelor's degree
Other Requirements Voluntary certification
Projected Job Growth (2018-2028)* 18% (for all medical and health services managers)
Median Salary (2018)* $99,730 annually (for all medical and health services managers)

Source: *U.S. Bureau of Labor Statistics

Hospital Records Manager Job Description

A hospital records manager oversees databases and ensures the security and privacy of patient information. According to the U.S. Bureau of Labor Statistics (BLS), records managers must be competent with computers in general as well as with specific filing and database software. Because medical facilities might use a proprietary electronic records management system, some training might take place on the job. Hospital records managers also must be able to monitor regulatory and legal changes in laws regarding patient record compilation and storage.

Educational Requirements

To work as a hospital records manager, an individual usually needs to hold a bachelor's degree in health information management from a program accredited by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIIM). Another option is to complete a CAHIIM-accredited post-baccalaureate certificate program in health information management. Master's degree programs in health informatics or information management can qualify graduates for advancement in the field.

Professional Certification

While it's not required to work as a hospital records manager, professional certification can increase an individual's employability in the field. The American Health Information Management Association (AHIMA) offers the Registered Health Information Administrator (RHIA) and Certified in Healthcare Privacy and Security (CHPS) credentials. The latter is intended for records managers who are interested in information security compliance.

Career Outlook and Salary Information

According to the BLS, the median salary for medical and health services managers was $99,730 as of May 2018. However, both the BLS and AHIMA note that salaries can vary significantly according to a hospital records manager's job level as well as the type of facility in which he or she works. The BLS indicated that jobs in health services management were expected to increase by 18% from 2018 through 2028.

Hospital records managers supervise a hospital's recordkeeping system and stay abreast of legal changes to healthcare filing requirements. Although a bachelor's degree is the basic entry-level requirement, a master's degree and/or additional certification can help to enhance employability and advance a career.

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