Hotels are the location for many events, meetings, and conferences, and their event coordinators ensure that everything goes smoothly and according to plan. Most hotel event coordinators earn a bachelor's degree in hospitality or event management, but some move into the job after working as an executive assistant. The job involves logistical and financial planning, coordination and management of vendors, and evaluating the success of an event.
Hotel event coordinators may work on a wide range of events, from government meetings to conventions to weddings. Some event coordinators enter this field after gaining work experience in a related position, such as executive assistant. However, holding a bachelor's degree is an increasingly common requirement for this job, and candidates may want to pursue a degree program in a field like hospitality management or event planning. Voluntary certification is available for experienced hotel event coordinators.
|Required Education||Bachelor's degree|
|Other Requirements||Work experience|
|Projected Job Growth (2014-2024)||10% for all meeting, convention and event planners*|
|Median Salary (2016)||$38,491 for all event coordinators**|
Sources: *U.S. Bureau of Labor Statistics, **PayScale.com
Hotel Event Coordinator Salary Information
According to PayScale.com, the salary range for most event coordinators as of 2016 was $28,811 to $52,158, with a median of $38,491. For special event coordinators, the salary range was $29,021 to $52,797 at that same time. Also in 2016, directors of events made between $39,131 and $102,410 per year. Because salaries are often based on commission, they vary greatly depending on the hotel that employs the coordinator.
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Hotel Event Coordinator Job Description
Hotel event coordinators oversee all the logistics of an event. They are responsible for ensuring that vendors perform their jobs adequately. Some such vendors include florists, caterers, musicians, videographers, photographers, cleaning professionals, landscapers and disc jockeys. Creating and managing a detailed budget is often a key component of event planning. When the client is a government organization, the coordinator must be aware of all applicable laws and ethics concerns.
Hotel event coordinators are responsible for producing an outline of the event's needs. This outline includes such details as meeting space, lodging for guests, food and drink accommodations, telecommunications, audio-visual needs and transportation. Event coordinators also draw up a contract for the client to sign, spelling out all of the details agreed upon.
When the event is over, the event coordinator may be responsible for measuring the success of the event, especially in the case of commercial or marketing events. One way to do this is to have attendees fill out surveys as they leave.
Hotel Event Coordinator Requirements
Many hotel event coordinators begin as executive assistants or other administrators. Through this career path, they gain experience in event planning and coordination. Others major in programs such as communications, business administration, marketing or hospitality management and hold bachelor's degrees. Some colleges offer bachelor's degree programs or master's degree programs in meetings management.
Certification in event coordinating is voluntary. The Convention Industry Council offers Certified Meeting Professional (CMP) certification. It requires a full-time position in the industry, a minimum of three years of experience and an examination.
The Society of Government Meeting Professionals (SGMP) offers certification to those who plan government meetings, with emphasis on cost-effectiveness. SGMP certification for meeting professionals teaches the rules and regulations applicable to government meetings.
Hotel event coordinators must have above average written and verbal communication skills, the ability to work well with people and organizational skills. Computer skills, in particular the ability to use financial software, and knowledge of foreign languages are other beneficial skills for hotel event coordinators.
To maximize your job opportunities as a hotel event coordinator, it's advisable to earn a bachelor's degree in a related field and pursue voluntary certification, which adds to your prestige. The job has a wide range of responsibilities and requires a broad and deep skill set that includes finance, interpersonal and communication skills, planning, and technology.