Procurement Clerk: Job Description, Duties and Requirements

Sep 14, 2019

Learn about the education and preparation needed to become a procurement clerk. Get a quick view of the requirements as well as details about degree programs, job duties and job growth expectations to find out if this is the career for you.

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A procurement clerk is a professional who obtains price quotes from suppliers based on the various purchase requests within a company. They are also responsible for preparing purchase orders. Typically, the necessary education for becoming a procurement clerk is at least a high school diploma, although an associate's or bachelor's degree is sometimes preferred.

Essential Information

Procurement clerks keep track of purchase orders for their companies. A high school diploma, along with on-the-job training, is the minimum education requirement to work in this field, but aspiring procurement clerks might choose to pursue a certificate or associate degree in procurement, supply chain management or a related field. These programs offer courses in business fundamentals such as global sourcing, inventory control or accounting.

Required Education High school diploma or GED certificate, but some employers prefer candidates with a certificate or associate's degree in procurement or a related field
Projected Job Outlook (2018-2028)* -6%
Mean Salary (2018)* $43,180

Source: *U.S. Bureau of Labor Statistics (BLS).

Procurement Clerk Job Description

Procurement clerks, also known as purchasing assistants or departmental buyers, take purchase requests from various departments within a company and get price quotes from suppliers. Additionally, their responsibilities include contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.

Duties of a Procurement Clerk

Procurement clerks prepare purchase orders on behalf of their companies. They also might be asked to review prices and product specifications from various suppliers to determine which would provide the best deal. Other duties might include creating and maintaining purchasing files and price lists, as well as determining if their companies have enough inventory on hand.

Additionally, procurement clerks might track deliveries and make sure their companies receive exactly what was ordered from suppliers. They sometimes physically check shipments to ensure the appropriate items were delivered. Procurement clerks also might answer supplier and customer inquiries about order changes or cancellations and check requisition orders for accuracy.

Procurement Clerk Education Requirements

A high school diploma, coupled with extensive on-the-job training, is the minimum education requirement for prospective procurement clerks. Employers also might seek job candidates who have experience in general clerical work.

Additionally, some employers look for aspiring procurement clerks who have earned a certificate or associate degree in procurement, supply chain management or a related field from a technical school or community college. Courses in these programs typically cover accounting, inventory management, global sourcing, negotiation basics and logistics-related information technology.

Other Required Skills

Procurement clerks must have strong reading, speaking and writing skills. They also should have good working knowledge of administrative procedures, as well as various computer applications and programs.

Career Info

Procurement clerks were expected to see a decline of 8% in job opportunities from 2018-2028, as reported by the U.S. Bureau of Labor Statistics (BLS). The BLS also showed that procurement clerks earned a mean annual wage of $43,180 in May 2018.

A procurement clerk needs to have solid communication and administrative skills, and it is also important that they are proficient with various software programs and computer applications. It may be wise to take note of the projected decline in job growth as reported by the BLS if you're considering a career as a procurement clerk.

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