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Scheduling Coordinator: Job Description & Career Info

Learn about the type of work a scheduling coordinator performs. Discover educational requirements as well as salary, employment outlook and necessary skills to determine if this is the right career for you.

Career Definition for a Scheduling Coordinator

Scheduling coordinators manage the agendas and calendars of key individuals who work at the top levels of an organization. Many times, scheduling coordinators arrange appointments, book venues for meetings, and handle travel arrangements. Most firms that hire scheduling coordinators require an associate's or bachelor's degree; however, many do not specify a major.

Education Associate's or bachelor's degree in business administration
Job Skills Organized, good communication skills, ability to anticipate an employer's needs
Median Salary (2018)* $96,180 (for administrative service managers)
Job Growth (2016-2026)* 10% (for administrative service managers)

Source: *U.S. Bureau of Labor Statistics

Required Education

It's helpful for aspiring scheduling coordinators to obtain an Associate of Business Administration or a Bachelor of Business Administration degree. These programs give scheduling coordinators an opportunity to learn about statistics, economics, accounting, management information systems, and organizational dynamics. Many schools also offer students a chance to intern, which allows prospective scheduling coordinators a chance to gain valuable work experience.

Skills Required

Scheduling coordinators must be organized and good at anticipating an employer's needs. A background in computers is also a plus for scheduling coordinators; many firms use databases to keep track of appointments and meetings. Good communication skills are also required since scheduling coordinators must talk with a wide array of individuals.

Career and Economic Outlook

The U.S. Bureau of Labor Statistics (BLS) reported that 283,570 jobs existed for administrative service managers, a field which includes scheduling coordinators, as of 2018 (www.bls.gov). The BLS estimates job growth of 10% for administrative service managers from 2016 to 2026. As of May 2018, the median annual salary for these professionals was $96,180.

Alternative Careers

Similar careers to a scheduling coordinator include:

Executive Secretary

For those who may not want as many management responsibilities, becoming an executive secretary may be a good option. Performing similar scheduling activities, an executive secretary also manages files, prepares documents and business correspondence, creates presentations, researches data for reports and offers other administrative support to executive levels of management.

Depending on the organization, a high school diploma or some college business courses may be all that is required. However, getting hired at the executive level will probably require extensive experience working in other support positions. According to BLS figures, all types of secretaries and administrative assistants should see job opportunities decrease by 5% between 2016 and 2026. The BLS also determined that executive secretaries earned a median annual wage of $59,340 in 2018.

Meeting Planner

Those who desire a career coordinating more than just schedules may want to consider a job planning meetings. These planners talk with event sponsors, select a venue and date, create a budget, hire vendors and other workers, oversee activities during the meeting and review results with the client.

To find employment in this profession, a bachelor's degree in hospitality, tourism or a business field is usually necessary, and obtaining related work experience is very important. Optional professional certification is also available for government meeting planners. The BLS predicts that 12,700 jobs will be created for meeting, event and convention planners during the 2016-2026 decade, an increase of 11%. BLS reports state that the median salary of these professionals in 2018 was $49,370.


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